Conventions Coordinator

About Visit Seattle

Visit Seattle is a private, non-profit destination marketing organization (DMO) serving Seattle and King County. We exist to responsibly grow the visitor economy for the benefit of the community. 

About the Role

We’re looking for a motivated, detail-oriented Coordinator to join our Conventions Team and support our sales managers. You will handle a mix of administrative, clerical, and organizational tasks that help keep everything running smoothly. The ideal candidate is flexible and nimble, ready to support all channels of convention-related work as needs shift.

What You’ll Do

• Provide administrative conventions sales support for sales managers to include organizing, typing, copying, collating and filing materials.


• Preparation of correspondence and reports as directed by sales managers.


• Assist sales managers with trade shows, familiarization visits and special events.


• Coordinate appointments and itineraries for site inspections, planning visits and other schedules.


• Provide account research and generate qualified prospect lists for sales managers.


• Manage room block commitment responses and prepare bids.


• Enter, process, and distribute leads in Visit Seattle’s CRM.


• Refine space holds in the Convention Center’s CRM.


• Record various expenses incurred.


• Assemble and deliver customer gifts.


• Support other Directors and Managers, manage processes and special projects.


• Contribute to a positive, productive, safe, respectful, professional work environment and culture.


• Other duties as assigned.

Qualifications

• 1-2 years of relevant administrative experience required.


• Consistently positive, “can-do” attitude and professional demeanor.


• Ability to be flexible, nimble and display incredible adaptability to changing needs.


• Strong service approach and shows finesse with both internal and external customers.


• Able to work efficiently and accurately with minimal supervision.


• Excellent verbal and written communication skills.


• Demonstrated ability to multi-task and maintain organization.


• Hospitality experience preferred.


• Proficient in Microsoft applications, particularly Word, Excel, and Outlook.
  


• Must be able to speak, read, write, and understand English.
  

What We Offer

Visit Seattle offers a competitive salary and comprehensive benefits package, along with a positive, purpose-driven workplace culture. Our culture is guided by our values of Inclusion, Impact, Commitment, and Excellence. We are passionate about championing our region as a world-class destination for travel and tourism and promoting the economic power of travel. 

Our benefits are always evolving, though here's a peek into your perks:

• You'll have 15 days of Paid Time Off to start, with 12 paid office holidays and 1 Personal Holiday.


• You'll have 100% medical, dental, and vision coverage paid for by Visit Seattle. In addition, Visit Seattle will cover 75% of premium for family coverage.


• You'll receive an organization-paid ORCA card, and subsidized parking in the building's garage (restrictions apply).


• You'll be reimbursed for monthly cell phone expenses.


• You'll receive 401(k) with up to a 5% organization match.


• Pay Range: $26.25 to $27.50 with an annual incentive up to 5%. Compensation decisions are based on experience and scope of responsibility. 

Our Commitment to Equity

We are proud to be an equal opportunity employer and deeply committed to building a diverse, inclusive, and equitable workplace. We believe that diversity makes us stronger, more innovative, and better equipped to serve our communities. We welcome and encourage applicants from all backgrounds and identities.

We do not discriminate on the basis of actual or perceived race, color, creed, religion, national origin, ancestry, citizenship status, age, sex, gender, gender identity, or expression (including transgender status), sexual orientation, pregnancy, marital status, military service or veteran status, physical or mental disability, genetic information or any other characteristic protected by applicable federal, state, or local laws and ordinances. sexual orientation, gender, gender identity or expression, age, disability, medical condition, pregnancy, genetic makeup, marital status or military service. 

Visit Seattle strives to create a meaningful interview experience for candidates. If you need accommodation for a disability or for any other reason during the hiring process, please let us know.