Coordinator of Pre-Grant and Contract - OPR SPA Grants and Contracts

Job Req ID: 599581

Position Number: 00173977

Employment Type: Full Time

Shift: Variable/On Call

Shift Details: 8 am to 5 pm

Standard Hours: 40.00

Department Name: OPR SPA Grants & Contracts

Location: Therapeutic Research and Devel

Location Details:  2709 Water Ridge Parkway Suite 300 Charlotte, NC 28203-5812

Our mission is to improve health, elevate hope and advance healing - for all. The name Atrium Health allows us to grow beyond our current walls and geographical borders to impact as many lives as possible and deliver solutions that help communities thrive. For more information, please visit atriumhealth.org/about-us.

Job Summary

Collaborates with investigators, scientific team members and leaders to coordinate the preparation, processing and submission of grant and fellowship applications and proposals. Ensures submissions are in compliance with agency and institutional policies. Interprets grant and contract requirements/regulations and funding agency guidelines. Prepares, analyzes and revises detailed proposal budgets; prepares in-depth projections of salaries, benefits, supply costs and overhead. Advises investigators on regulations, guidelines and deadlines for proposal submissions, staying cognizant of current changes and trends in federal and sponsor regulations that impact the pre-award aspect of scientific grant submission process.



Essential Functions

• Completes pre-award grants administration process in accordance with federal guidelines, as well as administration of industry-sponsored studies.


• Provides leadership to ensure effective and efficient grant development.


• Manages grant application process including: completion of pre-submission documentation, preparation of accurate application package, approval of budget, coordination of submission to central office and funding agency, and tracking of final proposal.


• Resolves complex, sensitive, and other non-routine issues related to grant administration or contract negotiation.


• Gathers information from a variety of federal, state and private granting agencies. Interprets grant and contract requirements and funding agency guidelines.


• Provides consultation and technical services to support faculty and team members in developing external grant proposals that support the mission and goals of Atrium Health.


• Prepares monthly monitoring reports for department to include upcoming proposal deadlines, report deadlines and other administrative renewals.


• Provides consultation to the Atrium Health Office of Grants and Contracts regarding grant requests from faculty and team members.


• Advises the Atrium Health leadership of grant funding programs. Reviews and disseminates information from sponsor's regarding deadlines.


• Ensures on-time submission of necessary documentation and monitors electronic submission processes. Maintains archives on submitted external proposals and contracts.


• Oversees establishment of new awards in Atrium HealthI, reviews new grants and awards for compliance and requirements. Serves as a liaison between Atrium Health and other units on all pre-award matters.


• Drafts correspondence, prepares form contracts to include, but not limited to: contracts, subcontracts, consortium agreements, clinical trial agreements, data use agreements, registry agreements, confidentiality agreements, memoranda of understanding, work orders, amendments and modifications of funded and associated ancillary agreements.


• Assures compliance with federal and state regulations and Atrium Health policies and procedures in all contracts and agreements.


• Provides and coordinates source documentation for compliance-related oversight such as Financial Conflict of Interest, subrecipient monitoring and sanction checks.

Physical Requirements

Requires periods of standing, sitting, walking, and some light lifting.



Education, Experience and Certifications

Bachelors Degree in Business, Accounting, Finance or related field required. 4 to 6 years of directly-related experience required.

At Atrium Health, our patients, communities and teammates are at the center of everything we do. Our commitment to diversity and inclusion allows us to deliver care that is superior in quality and compassion across our network of more than 900 care locations.

As a leading, innovative health system, we promote an environment where differences are valued and integrated into our workforce. Our culture of inclusion and cultural competence allows us to achieve our goals and deliver the best possible experience to patients and the communities we serve.

Posting Notes: Not Applicable

Atrium Health is an EOE/AA Employer