Corporate Legal Secretary

Job Summary

McCarthy, Lebit, Crystal & Liffman Co., LPA is seeking a Corporate Legal Secretary to support its Business & Corporate Practice Group. Experience in providing essential support for attorneys handling real estate matters, mergers and acquisitions, entity foundations, and corporate filings is required.

Duties/Responsibilities:

• Draft, review, and edit legal documents, including contracts, agreements, resolutions, and corporate filings.


• Assist in the preparation of documents for mergers and acquisitions, joint ventures, and other corporate transactions.


• Assist with all aspects of commercial real estate transactions, including due diligence, document preparation, and closing activities.


• Conduct research on property titles, zoning regulations, and other relevant legal issues.
  Prepare and file various real estate-related documents, such as deeds, mortgages, and lease agreements.


• Working knowledge of filing procedures, requirements, and e-filing with the Secretary of State office, in addition to federal, state, and local courts.


• Schedule appointments including meeting invites, video conference details, meal requests, and the maintenance of attorney calendars.


• Support attorneys in all stages of corporate transactions, including due diligence, closings, and post-closing integration.


• Assist with billing and time entry as needed.


• Coordinate with external counsel, clients, and other parties involved in transactions.


• Maintain organized and accurate paper and electronic files.


• Other duties as assigned.

Required Skills/Abilities:

• Strong knowledge of corporate law and regulatory requirements.


• Strong knowledge of real estate law and procedures.


• Excellent organizational and time management skills.


• Proficiency in legal research tools and software.


• Strong written and verbal communication skills.


• Ability to work independently and as part of a team.


• High level of attention to detail and accuracy.


• Proficiency in Microsoft Office Suite and legal document management systems. NetDocs experience is a plus.


• The ability to lift a minimum of ten pounds.

Education and Experience:

• High School Diploma.


• A minimum of three years of Corporate & Real Estate experience.