Correspondence Management Analyst

Our client is seeking a Correspondence Management Analyst with Active DoD Secret Clearance. This is an in-person position reporting to an office at the Pentagon.

Responsibilities

• Assist Division Directors and Senior Leadership with correspondence.
  


• Ensure formatting follows DoD standards for written material, the correspondence is clear, concise, and grammatically correct.
  


• Promotes standardization and accountability of actions and decisions by managing the correspondence control and suspense program.
  


• Tracks internal and external correspondence actions for the Senior Leadership information and /or action.
  


• Be the liaison between leadership and the staff for correspondence matters.
  


• Create, update, monitor, and maintain a suspense tracking system for correspondence and projects received.
  


• Assign correspondence actions to the appropriate offices and/or personnel for response.
  


• Ensure proper routing of correspondence actions from Action Officer level through Senior Leadership.
  


• Prepare weekly action reports of critical suspense data, weekly reconciliation between internal/external program offices of pending/overdue actions and identify discrepancies to personnel.
  


• Assist personnel with the development of standards operating procedures/policies for document control and correspondence management
  

• Must have an Active DoD Secret Clearance
  


• Must be a U.S. Citizen
  


• At least five (5) years experience in managing and directing correspondence and tasks between different divisions and to external agencies
  


• Experience with the DoD Correspondence and Task Management System (CATMS)
  


• Must have excellent customer service skills
  


• Must have experience working with government senior leaders
  

Our client's industry-leading benefits package contributes to approximately 30% of your total compensation package!

• Paid time off will initially be accrued at a rate of 6.33 hours per semi-monthly pay period, for a total of 19 days/152 hours annually for the first two years.
  


• 12 paid holidays that can be used as floating holidays throughout the year (11 Federal holidays plus one birthday holiday) 
  


• Compensatory Time and Flex Time if authorized
  


• 100% covered Health insurance pre​mium or $5,000 prorated annual stipend if opted out of the health insurance
  


• 100% covered Dental insurance premium
  


• 100% covered Vision insurance premium
  


• 100% covered Short Term Disability
  


• 100% covered Long Term Disability
  


• Life Insurance (currently double your salary, up to $300K)
  


• Match up-to 100% of 10% of the corporate provided 401K
  


• $500 Business Attire Stipend (will be added to annual salary)
  


• $500 Fitness Reimbursement
  


• $1,500 Technology Reimbursement
  


• $1,500 Professional Development & Certification Reimbursement
  


• $5,000 Adoption Assistance
  


• Referral bonuses - $1,000 after 30 days for each employee referral that meets the qualifications and gets hired, and $2,000 after 6 months for each employee referred that is retained for more than 6 months (Unlimited)
  


• Maternity and Paternity Leave
  


• Work laptop and company-provided mobile phone if telework is expected and work required software through-out the lifecycle of the laptop
  


• Up to half of the company's profit rate (~2-3.5%) or a bonus for any new business you bring in and oversee
  


• Company Morale Events
  

EEO Commitment

Our client is an equal employment opportunity/affirmative action employer that empowers our people to fearlessly drive change – no matter their race, color, ethnicity, religion, sex (including pregnancy, childbirth, lactation, or related medical conditions), national origin, ancestry, age, marital status, sexual orientation, gender identity and expression, disability, veteran status, military or uniformed service member status, genetic information, or any other status protected by applicable federal, state, local, or international law.