Cost Controls Manager

The Cost Controls Manager is responsible for the overall project cost management, encompassing budgeting, forecasting, tracking, and reporting, and managing the entire change control process on projects from $50M to $200M. This role requires a strong background in project controls, construction estimation, and contract negotiation across multiple market sectors.

Key Responsibilities:

Cost Management and Control

• Develop, implement, and maintain the project's financial plan and budget, tracking expenditures against approved budgets.
• Perform detailed cost analysis, forecasting, and reporting, providing regular updates on budget status to project leadership and stakeholders.
• Review, verify, and approve contractor progress billings and payment applications, ensuring accuracy relative to actual construction status.
• Assist in cash flow forecasting and processing of payment requests.
• Leverage data visualization tools for financial modeling and reporting.

Change Control and Risk Mitigation

• Own and lead the end-to-end Change Control process, ensuring all changes in scope or cost are properly documented, reviewed, and approved by the necessary parties.
• Analyze and negotiate contractor change order requests, aiming to mitigate unnecessary cost and scope creep.
• Maintain the project Change Order Log, providing transparent tracking of all potential and executed changes.
• Work proactively with the design and construction teams to identify potential change drivers and implement mitigation strategies.
• Manage and finalize contract processes and documents related to RFIs (Requests for Information) and change orders.

Stakeholder Collaboration

• Collaborate with cross-functional teams (Engineering, Procurement, Finance, Legal) to ensure commercial and financial outcomes align with strategic organizational objectives.
• Serve as the key resource for cost reporting and cost management support for the project.
• Build trusted relationships with external vendors and general contractors to drive performance improvement and control costs.

Process Improvement

• Establish and lead cross-functional cost management programs to drive performance improvement.
• Ensure cost controls processes and tooling are optimized and consistently applied across the technical organization.

Required Qualifications:

• Education: Bachelor's degree in Construction Management, Engineering, Finance, or a related field is preferred.
• Experience: 3-5 years of experience in cost control, estimating, or financial analysis, with a preference in manufacturing, industrial, multi-family, and healthcare construction.

Skills:

• Strong proficiency in budgeting, forecasting, and cost control for large construction projects.
• Demonstrated experience managing and negotiating agreements, pay applications, and change orders with general contractors and subcontractors.
• Expert-level proficiency in cost management software and Procore, Microsoft Excel, MS Project, and PowerPoint.
• Deep knowledge of general construction market conditions and cost benchmarks for mechanical, electrical, and structural systems.
• Excellent written and verbal communication, negotiation, and analytical skills.

Work Environment:

• Occasional travel to regional job sites may be required.
• Requires regular use of computers, mobile devices, and standard office equipment.

Buffalo Construction provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal and state law requirements.

Buffalo Construction complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.