Court Clerk Coordinator - Probate Court

EXPERIENCE, TRAINING, KNOWLEDGE, SKILLS & ABILITIES
REQUIRED MINIMUM QUALIFICATIONS
1. Must have completed an Associate’s degree or equivalent education from an accredited college or university.
2. Have at least one (1) year experience in the processing of records related to court proceedings.

ADDITIONAL DESIRABLE QUALIFICATIONS
1. Considerable knowledge of procedures related to court proceedings and appropriate documentation.
2. Considerable communication skills and a strong desire to work with others.
3. Considerable knowledge of statutory requirements associated with court processing.
4. Considerable ability to supervise others and to establish and maintain effective working relationships with a variety of staff, including, but not limited to, judges, administrators, and clerks.
5. Considerable ability to follow complex and technical oral and written instructions.
6. Reasonable ability to make routine decisions in accordance with established departmental policies and procedures.
7. Reasonable ability to prepare and present oral and written reports to supervisors, staff and other interested groups and individuals.
8. Reasonable ability to utilize current word processing, spreadsheet, database, e-mail, and Internet software.
9. Knowledge of modern office practices and procedures.
10. Knowledge of the computer-based court information systems, word processing, spreadsheet, and database programs as well as electronic communication systems.
11. Knowledge of and ability to work with statistical data and reports.

SUPERVISION EXERCISED
Functions as a working supervisor over the Judicial Court Clerks and visiting judge’s clerks. Instructs assigns, schedules, and checks work for Judicial Court Clerks, visiting judge clerks. Participates in the recruitment, selection, and training of judicial court clerks.

ESSENTIAL JOB FUNCTIONS
Assists with training Judicial Court Clerks in all aspects of judicial proceedings, including docket management, docket reporting, and processing paperwork. Ensures court protocol is followed.
Works with Court staff on procedural issues.
Assists in establishing and implementing new courtroom procedures, including real-time docket entry and case scheduling training.
Assists in providing docket management training to assure that consistent docket management practices are employed by judicial court clerks and implements procedures for changes in the law.
Provides recommendations to the applicable judge or court administrator regarding personnel issues related to the Judicial Court Clerks.
Participates in the performance evaluation process of the Judicial Court Clerks.
Schedules regular meetings with the Judicial Court Clerks and visiting judge clerks.
Acts as a float clerk when needed for Probate Judges.
Trains judicial court clerks on use and troubleshooting of video court reporting equipment.
Assists in clerk recruitment and conducting initial interviews for potential Judicial Court Clerks.
Participates in committees related to court operations and other special projects as necessary.
Assists in reviewing docket and caseload reports and developing recommendations for improved case flow
management strategies.
Assists in developing training programs for the judicial court clerks regarding legislative and court rule
changes that affect courtroom procedures.
Responsible for writing and maintaining Probate Court training manual for Court Clerks and making
recommendations regarding court clerk responsibilities emphasizing unification of chambers procedures to
the extent possible.
Presents approved court policies and case flow management procedures to new judges and judicial
employees.

ADDITIONAL DUTIES & RESPONSIBILITIES
Performs other duties as assigned.
Complies with all policies and standards.
Utilizes current countywide and/or department specific software to complete assignments.

ESSENTIAL MENTAL & PHYSICAL REQUIREMENTS
Ability to communicate work-related information clearly and professionally.

WORKING CONDITIONS
Work is performed in a typical office and courtroom environment.

IMPORTANT NOTE: The primary purpose of this job description is to set a fair and equitable salary range for this job classification. Generally, only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties and responsibilities will be assigned by the supervisor.