Criminal Justice Information Systems Administrator

WHO WE'RE LOOKING FOR 

The Criminal Justice Information Systems (CJIS) Administrator reports directly to the Chief of Police. The CJIS Administrator serves as the department’s designated authority responsible for CJIS compliance and governance. This role provides centralized oversight to ensure ongoing adherence to FBI and Texas DPS CJIS requirements, including the development and enforcement of policies, procedures, and internal controls. The CJIS Administrator also manages system access and information security for all sworn and non-sworn personnel, contractors, and vendors requiring CJIS access. This position plays a critical role in training and compliance tracking and is also responsible for audit preparation and risk management. 

WHAT YOU'LL BE DOING

Note: The duties and primary responsibilities below are intended to describe the general content of and requirements of this job and are not intended to be an exhaustive statement of duties.  

Systems Administration

• Schedule and maintain appointments for background check applicants needing fingerprinting services.
• Manage onboarding and termination access controls, ensuring appropriate authentication, encryption, auditing, and physical security standards are met in coordination with CapMetro Information Technology.

Training Administration and Vendor Liaison

• Ensure training completion while maintaining accurate records, and provide ongoing guidance to personnel regarding proper handling, transmission, and protections of sensitive information
• Function as the primary liaison between the Transit Police Department, CapMetro IT, Texas DPS, the FBI CJIS Division, vendors, and partner law enforcement agencies. 

Records Management and Compliance Oversight

• Support records management and data governance by ensuring criminal justice information is properly stored, transmitted, retained, and destroyed in alignment with CJIS requirements, CapMetro records retention schedules, and public information obligations. 
• Develop and enforce policies, procedures, and internal controls to ensure ongoing adherence to FBI and Texas DPS CJIS requirements, monitoring changes and implementing required updates.
• Lead audit preparation, conduct internal compliance reviews, manage findings, and coordinate remediation efforts with IT and department leadership

Essential Functions / Duties and Responsibilities

• Operate Non CDL CapMetro vehicles in a safe and responsible manner while conducting official business and performing assigned job duties.
• Support Capital Metropolitan Transportation Authority’s Safety Management Systems (SMS) process by following safety and security policies, considering safety in every action and reporting safety and security concerns.

• Performs other duties and responsibilities as assigned by Chief of Police or his/her designee.

WHAT YOU BRING 

• Bachelor's degree in Business Administration, Public Administration, Criminal Justice, or a related field. Additional experience may substitute for degree on a year-for-year basis up to four years.  
  Municipal government and law enforcement environment experience is preferred.
• Six (6) years of experience working with internal compliance, developing, auditing and enforcing policies in public safety
• This position requires driving a Non CDL CapMetro vehicle as an essential function and primary responsibility for this position.  Employees in this role are subject to drug and alcohol testing under CapMetro’ s Drug & Alcohol-Free Workplace Policy.

Knowledge, Skills and Abilities:

• Strong knowledge of FBI and Texas DPS Criminal Justice Information Systems (CJIS) laws and requirements
• Multi-task oriented, requires exceptional and proficient records management skills, and archive of municipal records.
• Strong attention to detail and the ability to work in a fast-paced environment. 
• Demonstrated exceptional accuracy, timeliness, and reliability in completing tasks and meeting deadlines
• Demonstrated effectiveness in communication skills, including writing, speaking, negotiation and presentation/platform skills.
• Demonstrated effectiveness in facilitation skills, time management, conflict resolution and investigation skills.
• Exceptional interpersonal skills: ability to build strong partnerships and relationships to service training needs 
• Critical thinking skills with highly developed technical skills in processing of municipal government needs.
• Ability to take initiative and work with little supervision.

WORK ENVIRONMENT AND PHYSICAL DEMANDS 
Work is generally performed in an office environment in which there is only minimal exposure to unpleasant and/or hazardous working conditions. This position works with multiple project timelines and is responsible for managing employees performing work of a complex nature. 

Incumbent must have the ability to stand and sit frequently throughout an eight-hour period, reach vertically for overhead use as well as horizontally. Must be able to use a telephone or headset equipment. Incumbent must be able to lift and move material weighing up to 20 lbs., perform work at a computer terminal for 6-8 hours a day, and function in an environment with constant interruptions. Regular and predictable attendance at assigned work location is an essential function.

Reasonable accommodations may be made to enable individuals with disability to perform the essential functions as previously described.

WORK AUTHORIZATION 
Visa sponsorship is not available for this position. All applicants must be currently authorized to work in the United States.

Mobility Status:
As a Hybrid position, onsite presence is guided by team collaboration needs, customer and front-line team member interactions, and role responsibilities. People leaders will set expectations for onsite presence; however, incumbents are generally encouraged to work 8 to 12 days in office per month. Mobility status is subject to change at any time based on business needs or organizational decisions.

COMMITMENT TO EQUAL EMPLOYMENT OPPORTUNITY   
CapMetro is an equal employment opportunity employer and committed to creating a welcoming environment for all employees. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, pregnancy, age, or any other protected characteristic as outlined by federal, state, or local laws. CapMetro makes hiring decisions based solely on qualifications, merit, and organization needs at the time. 

SECURITY SENSITIVE POSITION
This position has been identified as a “Security Sensitive” position.  CapMetro will conduct annual background checks on incumbents in this position.  A position is “Security Sensitive” if the incumbent handles currency, has access to sensitive computerized databases, has access to master keys, or works in an area of the CapMetro that has been designated as a security-sensitive area.