Curatorial Coordinator

Position Title: Curatorial Coordinator

Position Type: Full-Time

FLSA Classification: Non-Exempt

Department: Curatorial

Reports to: Senior Manager of Research and Scholarship and Assistant Archivist

Date Reviewed: January 12, 2026

About Crystal Bridges & The Momentary:

Crystal Bridges is a museum of American art located in Bentonville, Arkansas. We explore the unfolding story of America by actively collecting, exhibiting, interpreting, and preserving outstanding works that illuminate the American heritage and artistic possibilities. Founded by Alice Walton in 2005, the museum opened in 2011 and is a public, non-profit charitable organization with free admission.

The Momentary is a new contemporary art space that opened to the public on February 22, 2020, in downtown Bentonville, Arkansas. A satellite to Crystal Bridges, the Momentary presents visual, performing, and culinary arts. The mission of the Momentary is to champion contemporary art’s role in everyday life and explore the unfolding story of contemporary American arts in an international context by actively commissioning and exhibiting outstanding works that explore new ideas and inspire action.

Position Summary:

The Curatorial Coordinator is a highly organized and forward-thinking museum professional who supports the curatorial department by providing administrative and logistical coordination for the office of the Chief Curator, curatorial activities, budgets, and publications. The Curatorial Coordinator participates in the execution and development of daily operations and administrative processes. The person in this role should be detail-oriented and skilled in balancing multiple projects involving internal and external partners and stakeholders. Great communication skills and meaningful collaborations across teams internally and with external constituents are key to success in this role. The ideal candidate possesses curiosity and excitement for the field of American art.

Principal Responsibilities:

• Curatorial Budget
  • Work closely with the Chief Curator to coordinate the curatorial departmental budget, review and approve invoices, and track annual spending, ensuring that the department is operating within budget
  • Pull monthly financial reports from Workday and monitor and report variances
  • Assist with reporting quarterly budget projections
  • Work with the Chief Curator to plan the annual departmental budget, enter it into Adaptive, and make edits as needed throughout the budget planning period
  • Complete monthly expense reports for the Chief Curator and the curatorial department
  • Coordinate reporting deadlines, procedures, and tracking for expenses related to endowed and non-endowed funds with the curatorial team

• Curatorial Administration
  • Support the office of the Chief Curator through coordination of schedules, internal and external communications to maintain progress of projects and ensure alignment with stakeholders
  • Provide general administrative support for other projects as assigned, including administrative support when the curatorial department hosts convenings and conferences
     
• Publication Projects
  • Help draft and process contracts, invoices, and schedules for contributors to publications
  • Assist the lead curator on publication projects with scheduling meetings, communication with publishers and external contractors
  • Provide support with securing image reproduction rights for publication projects
  • Assist with tracking progress of publication projects and provide administrative support by scheduling regular meetings with authors, external contractors and internal stakeholders
  • Help with publication distribution as needed

• Interns and Work Study
  • Collaborate with the Internship Program and Engagement Manager on curatorial intern schedules and housing coordination as needed
  • Provide coordination and administrative support during selection and interview periods for curatorial interns and work-study students

Qualifications and Skills:

• Minimum education: B.A. in Art History or related discipline
• 1-3 years of work experience coordinating projects, preferably in a museum, library, or academic setting.
• Demonstrated organization skills with rigorous attention to detail.
• Ability to work on multiple projects simultaneously with various deadlines.
• Ability to work and complete tasks individually and work collaboratively as part of a team.
• Excellent communication skills and demonstrated ability to maintain stakeholder relationships
• Experience with tracking and working with budgets
• Ability to maintain confidentiality
• Curiosity about American art and how scholars are telling new stories within the discipline

Physical Demands and Work Environment:

The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Physical demands: In the work environment described below, position requires utilizing a computer and a telephone for prolonged periods of time; bending and stretching for filing; ability to move around galleries, the classrooms, and throughout the museum. The position requires verbal and written conversation with others. Visual acuity to review written materials and artworks is required for this job.
• Work Environment: Work will be performed in an office environment, museum spaces, and in communities served. The noise level in the work environment is usually low to moderate.

All offers of employment are contingent on your successful completion (where permitted by state law) of a confidentiality agreement and background check. In addition, you will need to provide proper identification verifying your eligibility to work in the United States.

Crystal Bridges is an equal opportunity employer committed to building and maintaining a workplace that is free of discrimination and harassment of any kind. We encourage all qualified applicants to apply. All qualified applicants will receive consideration for employment without regard to race, religion, color, national origin, sex, sexual orientation, gender identity, age, veteran status, or any other status protected by the laws or regulations in the locations where we operate.