POSITION TITLE: Database Coordinator
FLSA CLASSIFICATION: Salary Non-Exempt
REPORTS TO: Senior Manager of Philanthropy & Engagement
Notre Dame de Sion’s goal is to develop students who are well-rounded, faith-filled citizens and servant leaders, in an atmosphere of love, respect, hopefulness, openness, and by building connections through relationships.
Sion educators are:
Confident Practitioners who know their subject and the instructional techniques to help students meet educational goals.
Growth-Minded Learners who understand that knowledge is not finite - students and teachers can grow, learn new things, and accomplish tasks they never knew were possible.
Mindful Communicators who communicate in a solution-focused, timely, positive, and inclusive manner in verbal, written, and non-verbal communication.
Collaborative Team Players who pitch in and help with events outside their classroom to make Sion a place that is rich in community and models servant leadership.
Inclusive Community Builders who use language and actions that support self-esteem and belonging for students, faculty, staff, and stakeholders.
Essential Job Duties
- Serve as the primary administrator of Raiser’s Edge and RENXT, overseeing database integrity, constituent records, gift and pledge processing, acknowledgements, revenue coding, imports/exports, reporting, and ongoing database maintenance.
- Maintain accurate constituent records for alumni, parents, grandparents, donors, prospects, students, and other members of the Sion community, including relationships, contact information, communication preferences, and giving and engagement data.
- Support donor follow-up efforts, including outreach to lapsed donors and donors with outstanding pledge balances.
- Establish and maintain database standards and procedures to ensure accurate, consistent, and complete constituent records, including duplicate management, address updates, household relationships, constituent codes, attributes, and deceased records.
- Partner with the Business Office to regularly reconcile revenue, ensuring gifts, pledges, payments, deposits, and revenue coding are accurate across systems.
- Collaborate with the Registrar to maintain consistent student/family demographic information and enrollment status.
- Generate mailing and email lists to support Philanthropy & Engagement efforts
- Manage a cross-functional environment to support use of RE with third-party software vendors, including, but not limited OneCause, UBIQ, and Almabase.
- Create and maintain online giving forms in RE database view and RENXT web view.
- Assist with data entry, ticket sales, and sponsorships in OneCause for all events that utilize the auction software and perform all gift imports into Raiser’s Edge following each event.
- Serve as the primary internal resource for Raiser’s Edge/RENXT, providing training, troubleshooting, and guidance to staff on database processes and best practices.
- Maintain confidentiality and security of donor, alumni, student, and family information and follow organizational policies and applicable data privacy standards.
- Support Philanthropy & Engagement events, initiatives, and departmental priorities as needed, including occasional attendance at evening and weekend events.
Qualifying Characteristics
- Bachelor’s degree required, with a minimum of 3–5 years database experience and an understanding of fundraising needs in a non-profit and/or private education environment.
- Significant experience with Raiser’s Edge/RENXT, as well as proficiency in data entry, gift processing, query design, data importing/exporting, and constituent management.
- Experience with the OneCause Auction Platform, as well as other Blackbaud modules/systems (Event and Alumni modules, RE Connect, Enrollment Management, Merchant Services, and ResearchPoint).
- Knowledge of online form building and online donation systems preferred, as well as the importing/exporting of donations from third-party vendors (Square, DAF platforms, etc.).
- Must possess attention to detail and be well organized, with the ability prioritize tasks, set clear objectives, and communicate progress and results.
- Knowledge of Microsoft suite products (specifically Word and Excel), Google applications, and the ability to learn new computer software as needed.
- Ability to maintain a positive attitude in a team environment with demanding deadlines.
- Willing to work flexible hours that include evenings and weekends.
Physical Requirements and Work Environment
- Work at desk and computer screen for extended periods of time.
- Turn, bend, reach and occasionally use of ladder.
- Be able to lift up to 30 lbs.
- Work in a traditional climate controlled office environment.
Commitment to Non-Discrimination & Diversity
Notre Dame de Sion is an equal opportunity employer and is committed to increasing the diversity of the campus community. Candidates who have experience working with a wide range of faculty, staff, and students, and who can contribute to the climate of inclusivity are encouraged to identify their experience in these areas.
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The above description covers the most significant duties performed, but does not exclude assignments not mentioned.
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