Department Assistant - Per Diem

Company Overview

Shriners Children’s is an organization that respects, supports, and values each other. Named as the 2025 best mid-sized employer by Forbes, we are engaged in providing excellence in patient care, embracing multi-disciplinary education, and research with global impact. We foster a learning environment that values evidenced based practice, experience, innovation, and critical thinking. Our compassion, integrity, accountability, and resilience define us as leaders in pediatric specialty care for our children and their families.

With 20+ hospitals, outpatient clinics, ambulatory care centers and outreach locations across the globe, we provide excellent care to children up to age 18 regardless of their family’s ability to pay or insurance status. Please click here to learn more about our locations.

CURRENT EMPLOYEES: Please log into Workday Click Here to apply internally through the "Jobs Hub"

Job Description

The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department.  Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.

Key Responsibilities:

• The Department Administrative Assistant supports the team through performing clerical functions such as meeting minutes, creating letters and spreadsheets, maintaining Outlook calendars for the team, ordering supplies and supporting the leader and department.  Specific tasks include answering the department phone, reserving conference rooms, preparing reports, maintaining computer time and attendance.
• Performs job functions from the OT/PT reception desk. Minimizes time away from the immediate area to assure good customer communication and service.
•  Keeps department, staff, and patient schedules including IOTP schedules updated and directs patients and staff appropriately.
• Transcribes, types, proofreads, copies, faxes and distributes a variety of material in an accurate, timely, and professional manner. Creates and maintains backup for all documents, correspondence, and databases. May include meeting minutes, memos, policy and procedure updates, correspondence and schedules.
• Performs other office duties/projects as requested by therapy staff or per instruction of the OT/PT, TR/CL and O&P manager.

Required Qualifications:

• High School Diploma or GED
• 1-3 years administrative experience
• Intermediate level of experience with Microsoft Suite of products

The pay range for this position is $27.88 - $39.36/hour.