Department Assistant-Volunteer Services

We are seeking a highly organized and detail-oriented Department Assistant to provide administrative and clerical support to department leadership and staff. This position plays a key role in ensuring efficient daily operations through scheduling, report preparation, data management, communication coordination, and customer service support.

The ideal candidate will thrive in a fast-paced environment, demonstrate excellent organizational skills, and possess strong computer and communication abilities.

Key Responsibilities

• Provide administrative and secretarial support to department leadership.


• Assist with special projects and departmental initiatives.


• Prepare correspondence, reports, presentations, and other documents.


• Maintain departmental records, files, and databases.


• Compile and distribute reports and departmental communications.


• Schedule meetings, prepare agendas, record meeting minutes, and coordinate department events.


• Collect and enter data into appropriate systems.


• Order and maintain office supplies.


• Provide backup receptionist coverage and assist customers by answering questions and directing inquiries.


• Support departmental performance monitoring and goal achievement.


• Collaborate effectively with team members across the organization.

Education

• High school diploma or equivalent required.


• Coursework in business, office administration, or related field preferred.


• Secretarial school training preferred.

Experience

• Previous office, administrative, or clerical experience preferred.


• Experience using Microsoft Office applications, including:




• Word


• Excel


• Access


• Windows-based systems

Skills & Abilities

• Strong typing, filing, proofreading, and data entry skills.


• Excellent organizational and time management abilities.


• Ability to prioritize multiple tasks and meet deadlines.


• Strong verbal and written communication skills.


• Ability to learn and utilize healthcare information systems and software.


• Professional demeanor and commitment to customer service.

Physical Requirements

• Occasional standing, walking, bending, crouching, pushing/pulling, and lifting up to 30 pounds.


• Continuous concentration, attention to detail, and communication responsibilities.


• Primarily office-based work environment.

Caring for our Team

We are committed to supporting the well-being and professional development of our team members through a comprehensive benefits package, which includes:

• Health, Dental, and Vision Insurance
  Coverage begins on the first of the month following your hire date.


• Life Insurance & Disability Coverage
  Includes company-paid life insurance, as well as short- and long-term disability benefits to provide peace of mind.


• Paid Time Off (PTO)
  A generous PTO program designed to help you recharge and maintain a healthy work-life balance.


• 401(k) Retirement Plan
  Benefit from a robust company match to support your long-term financial goals.


• Education Assistance & Tuition Reimbursement
  Support for your continued learning and career growth.


• Flexible Spending Accounts (FSA) and Health Savings Accounts (HSA)
  Options to save pre-tax dollars for eligible healthcare and dependent care expenses.


• Shift Differential Pay
  Team members working evening, night, or weekend shifts may be eligible for additional pay.

Happy to Help

At Meritus, we believe in a collaborative and caring work environment. Interactions are an opportunity to learn, listen and to be there for one another. Therefore, we provide warm welcomes, hospitality-driven closures, and are always Happy to Help.