Department Clerk II

Department Clerk II 

Starting Rate: $16.32 per hour

Dauphin County Bureau of Registration and Elections is currently accepting applications for the full-time position of Department Clerk II. The overall objective of the employee in this role is to contribute to a successful election process by processing voter registration documents and requests for mail-in/absentee ballots; receives and proofreads Nomination Petitions of candidates; and conducts elections and tabulates results. The employee in this role is also responsible for but not limited to performing the following essential functions listed below. 

Essential Job Functions:

1. Processes voter registration documents and requests for absentee ballots.
2. Receives and proofreads Nomination Petitions of candidates.
3. Assists candidates with questions on financial reports.
4. Conducts elections and tabulates results.
5. Investigates authenticity and propriety of signatures on challenged nominating petitions.
6. Operates computer and software and maintains files, records and lists required by the department.
7. Composes and answers routine correspondence in an independent manner.
8. Types correspondence and prepares reports required by department.
9. Interacts with other County departments, agencies, the public and others regarding daily work in department.
10. Answers telephone inquiries concerning operation and procedures of the department.
11. Orders office supplies and departmental forms, maintains inventory of supplies as required.
12. Maintains files and required records, journals, manuals or other documented information as assigned.
13. Performs general office duties, i.e., photocopying, proofreading, performing calculations, etc. as required to carry out essential office duties.
14. Assists in Nomination Petition court challenges.
15. Provides verbal instructions to trouble-shoot issues encountered with voting machines on Election Day.
16. Assists with preparation and sealing of voting machines as required.
17. Performs all other job duties as assigned.

Minimum Education, Experience, and Training Requirements:

Qualifications:

Education/Training:

• Graduation from high school or an accredited equivalency program, plus some bookkeeping/clerical and computer training.

Work Experience:

• Minimum of 1 year of working experience, preferably in elections and some knowledge of Election Code.  Or any acceptable combination of education, training and work experience.

Other Job Duties:

1. Attends meetings, training, and seminars as requested.
2. Performs other clerical tasks in absence of coworkers as necessary.
3. Assists with special projects, meeting preparations and/or reports as requested.
4. Acts as “troubleshooter” for problems occurring in department and works to resolve same.
5. Performs other job-related duties as required.

Supervision Received:

• Receives occasional instructions and some supervision from the Director and/or Deputy Directors regarding daily work duties.

Supervision Given:

• None.

Working Conditions:

1. Works indoors in adequate office space, lighting, ventilation and temperatures.
2. Works with average indoor exposure to noise and stress, but subject to frequent disruptions.
3. Normal indoor exposure to dust/dirt.

Physical/Mental Conditions:

1. Must possess ability to record, convey and present information, explain procedures and follow instructions.
2. Must be able to sit for long periods throughout the workday, with intermittent periods of standing, walking, bending, twisting and reaching as necessary to carry out job duties.
3. Dexterity requirements range from simple to coordinated movements of fingers/hands; feet/legs; torso as necessary to carry out duties of job.
4. Sedentary work, with occasional lifting/carrying of objects with weights up to 10 to 20 pounds.
5. Must be able to cope with physical stress and mental stress of the position.
6. Must be able to pay close attention to details and concentrate on work.

Knowledge, Skills, and Abilities Required:

1. Must be able to speak and understand the English language and to follow oral and written instructions.
2. Must possess ability to communicate effectively and be perceptive with the public in determining their needs.
3. Must possess ability to function independently, have flexibility and the ability to work effectively with constituents, co-workers, agencies and others.
4. Must possess ability to maintain confidentiality regarding constituent information and records.
5. Must possess the technical knowledge of operating personal computers and other office equipment with accuracy and reasonable speed.
6. Must possess ability to make independent decisions when circumstances warrant such action.
7. Must possess some knowledge of State and County election laws, procedures and requirements and ability to answer questions regarding same.
8. Must possess knowledge of school districts and municipalities.
9. Must possess knowledge of the state implemented SURE system.
10. Must possess knowledge of the Help America Vote Act (HAVA) laws.
11. Must possess knowledge of the Americans with Disabilities Act, as amended (ADAAA) and its implementation.
12. Must possess knowledge of modern office practices and procedures.
13. Must possess ability to maintain accurate and efficient records and prepare required reports.

Dauphin County is an equal opportunity employer and is committed to an inclusive workplace free of discrimination and harassment. Dauphin County prohibits discrimination and harassment of any type and affords equal employment opportunities to all employees and qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, pregnancy, age, national origin, physical or mental disability, protected veteran status, or any other characteristic protected by federal, state, or local laws.