Development Assistant, Real Estate Division

Position Summary:   

UJA’s Real Estate division is comprised of leading professionals in the industry who set the industry standard for philanthropy. The division seeks a proactive, self-motivated, and flexible Development Assistant to provide essential administrative support to the division’s fundraising efforts. The activities of the Real Estate division are fast-paced and high energy; therefore, this role requires a team-player with the ability to multi-task, trouble-shoot, and be a forward-thinker.

Major Responsibilities:

• Provide support for Real Estate team across events, programs, campaign, and donor engagement opportunities, as well as for broader FRD initiatives.

Event Support:

• Organize room reservations, food orders, AV requirements, and event logistics, coordinating with the Events team and other internal/external resources


• Prep for events and committee meetings, including name tags, collateral, and any shipments to outside venues, gifts to hosts, and other tasks as needed


• Provide accurate mailing lists to marketing for invites and eblasts


• Maintain registration lists


• Process pledges and payments in a timely manner using internal systems


• Attend events to provide support and assistance for the team


• Prepare accurate attendance lists after the event for database import and fundraiser follow-up 


• Assist in the creation of commemorative journals for major honoree events


• Create invitations for smaller events

Administrative:

• Reply to emails and independently respond to situations or inquiries in a timely and professional manner as appropriate whether written or verbal


• Use internal systems to create accurate and useful reports, lists, and charts on a timely basis


• Understand and use fundraising systems, including entering, retrieving, and producing data reports


• Compose correspondence in response to routine inquiries and select appropriate accompanying materials as necessary


• Take meeting notes and share them with necessary staff


• Maintain departmental files on internal servers


• Schedule meetings and maintain calendar using Outlook and internal calendars


• Process expense reports for supervisors


• Process and follow up on print production and supply orders


• Assemble external mailings


• Monitor accurate upkeep of the team’s portfolio of donors


• Provide general support to fundraisers on team


• Perform other work-related duties as assigned


• Attend training on office systems and procedures to stay up to date on those systems and procedures, serving as a resource to the team.

Qualifications and Competencies:

• Bachelor’s degree required


• Proficiency in Microsoft Office Suite preferred, including Office 365, SharePoint, OneDrive, Excel, Outlook, Teams, and Canva


• Experience with CRM or other data management databases preferred


• Detail-oriented, proactive, with strong time management skills


• Possesses the confidence to work independently and the ability to manage and prioritize multiple projects in a fast-paced environment and under tight deadlines


• Excellent organizational skills and an ability to learn and understand systems and procedures


• Excellent interpersonal, written and verbal communication skills


• Maturity and professionalism


• Positive work ethic and ability to work as part of a team.


• Flexibility to work at events and programs when required, some of which are outside of normal business hours.

Salary Information:

The salary for this role is $50,000 annually.

Reporting Information:

This role reports to the Manager, Real Estate Division and is a hybrid position, with a set three days/week (Monday, Tuesday and Thursday) in office.