Direct Mail Assistant

Summary of Position

The Direct Mail Assistant supports all aspects of Direct Mail Marketing. This requires working closely with marketing
team members and vendor partners. This is a non-exempt position.

Accountability

Reports to the Direct Mail Manager.

Core Responsibilities

Collaborates with Development staff and vendor partners to ensure direct mail packages are handled appropriately.

Responsibilities

1. Assists in all areas of Direct Mail production to keep projects on schedule. This includes, but is not limited to,
updating the Integrated Marketing Schedule, submitting edits to vendors, compiling review binders and creating
job tickets.
2. Prioritizes and meets deadlines to keep campaigns on schedule. Keeps the appropriate people advised of any
possible problems.
3. Maintains the paper and digital library of sample mailings.
4. Follows Direct Mail standards and updates vendor specifications as necessary.
5. Reviews and proofs all Development Office mailings to ensure pieces are accurate and professionally written
and designed.
6. Reviews, proofs and writes marketing material as necessary.
7. Serves as a backup to various areas within the Integrated Marketing Department.
8. Performs other responsibilities as required by the Direct Mail Manager.

Qualifications

• BA preferred, or similar experience
• Proficient in Microsoft Suite
• Must possess strong communication skills, be detail oriented and organized
• Excellent editor/proof-reader and proficient writer
• Ability to multi-task and take initiative
• Effective time management skills and the ability to meet changing deadlines
• Ability to take direction and absorb information quickly

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.

Expectations of Hours Worked

40 hours/week