Director of Accounts Payable and Payroll

Job Description:

Position Summary:

Reporting to the AVP of Finance and Controller, the Director leads payroll, accounts payable, employee reimbursements, and the corporate card programs (Travel Card and P-Card). The role manages three payrolls (non-exempt weekly, student biweekly, exempt monthly) and a weekly AP run, using Workday to review and approve work, release payment runs, and improve processes.

The Director is the process owner for Payroll, AP, and Expenses in Workday; builds reports; tests new features; troubleshoots issues; and provides clear campus guidance and training. The position serves as settlement approver for payments (including wire transfers), prepares Forms 1042/1042‑S, purchases foreign currency as needed, and maintains state payroll tax registrations. Team includes a Lead Payroll Administrator, an Accounts Payable & Credit Card Administrator, and a Payroll Coordinator.

Responsibilities:

• Lead and develop the Payroll, Accounts Payable, Expense, and Corporate Card functions; Manages service levels, internal controls, and ensures compliance.
• Oversee three payrolls and the weekly accounts payable run; ensure accurate, timely, and compliant processing.
• Review and approve Workday payroll/accounts payable work and payment runs; release settlements and approve wire transfers.
• Serve as campus process owner for Workday Payroll, Accounts Payable, and Expense modules; test new features and resolve issues.
• Build and maintain operational reports and dashboards in Workday.
• Prepares supporting information for the College’s annual Form 990 & 990-T.
• Oversee and support the management of the Travel Card and Purchase Card programs, including policy, training, monitoring, and compliance.
• Prepare annual forms 1042/1042‑S for eligible international payees.
• Reviews and ensures monthly account reconciliations are completed.
• Assist with year-end audit with preparation of closing entries, audit schedules, and responding to audit inquiries.  

• Maintain multistate payroll tax registrations and related compliance (W‑2 and tax filings led by the Lead Payroll Administrator).
• Purchase foreign currencies for invoice payments and programmatic needs.
• Lead campus communications and training for areas of management.
• Perform other responsibilities as determined by the AVP for Finance & Controller.

Education & Experience:

• Bachelor’s degree in accounting, business, or related discipline.
• Five years’ experience in accounting or related field, with experience in payroll administration in a complex not-for-profit environment given the highest priority.
• Supervisory experience and knowledge of payroll tax compliance and reporting requirements for not-for-profit organizations desired.
• Proficiency with spreadsheet applications and desktop software required. Familiarity with modern accounting/payroll software (preferably Workday) a plus.
• Higher education experience; advanced degree in accounting, business, or related discipline; relevant certifications (i.e., CPP) are a plus.

Knowledge, Skills, & Abilities:

• Demonstrated ability to work proactively and productively with a wide variety of stakeholders in a highly collaborative environment.
• Demonstrated experience implementing creative strategies to achieve efficiency and compliance.
• A team player who fosters collaboration within the organization, and has a strong commitment to excellent customer service.
• Well-organized and self-directed individual who exhibits a high level of integrity that inspires trust and confidence.
• Knowledge and experience using current and emerging technology and tools to support and enhance business services.

Compensation Range:

$85,000 - $100,000

EEO Policy:

Benefits:

For Benefits Information, please navigate to the following link:

Employment - Work at Hamilton - Hamilton College