Discharge Analyst Coordinator

Join a Team Dedicated to Exceptional Patient Care

Are you an organized, detail-oriented healthcare professional who enjoys providing outstanding customer service while ensuring accurate medical records and administrative support? We are seeking a Medical Records & Administrative Coordinator to support our Health Information Management (HIM) department and clinical providers in a fast-paced hospital environment.

If you have healthcare office experience, strong organizational skills, and thrive in a collaborative setting, we'd love to hear from you.

What You'll Do

As a Medical Records & Administrative Coordinator, you'll play a vital role in supporting patients, physicians, and healthcare staff by maintaining accurate medical records, coordinating documentation, and providing exceptional administrative support.

Key Responsibilities

Health Information Management

• Prepare, scan, index, and maintain patient health records within the Electronic Health Record (EHR) system.


• Retrieve, organize, and process discharged patient records.


• Ensure medical records are complete, accurate, and properly filed.


• Support internal and external record requests and audits.


• Maintain a high level of accuracy and attention to detail.

Administrative Support

• Coordinate provider meetings, prepare agendas, and record meeting minutes.


• Assist with provider scheduling updates and communication.


• Maintain reports, dashboards, and departmental tracking tools.


• Process incoming and outgoing mail, messages, and department correspondence.


• Support leadership with various administrative projects and operational initiatives.

Customer Service

• Serve as the primary point of contact for incoming department calls and visitors.


• Assist patients, physicians, and staff professionally and courteously.


• Route inquiries to the appropriate departments while ensuring timely follow-up.


• Maintain a positive, service-focused experience for every customer.

Documentation & Compliance

• Coordinate completion of physician documentation and required signatures.


• Ensure accurate patient billing information is submitted appropriately.


• Monitor incomplete records and communicate outstanding documentation needs.


• Maintain strict compliance with HIPAA and patient confidentiality standards.

Qualifications

• Minimum 3 years of healthcare office experience


• Strong administrative, organizational, and multitasking skills


• Excellent verbal and written communication abilities


• Experience working with Electronic Health Records (EHR)


• Proficiency with Microsoft Office and general computer applications


• Ability to maintain accuracy while managing multiple priorities


• Strong customer service and interpersonal skills

Preferred

• Experience in Health Information Management (HIM), Medical Records, Medical Office Administration, or Hospital Administration


• Experience supporting physicians or clinical providers


• Knowledge of medical terminology and healthcare documentation processes

What Makes You Successful

We're looking for someone who:

• Has exceptional attention to detail and accuracy


• Communicates professionally with patients, providers, and staff


• Takes initiative and works independently while collaborating with others


• Handles confidential information with integrity


• Enjoys working in a fast-paced healthcare environment


• Is dependable, organized, and committed to excellent patient service

Why Join Our Team?

This is an excellent opportunity to join a respected healthcare organization where your work directly supports patient care and clinical excellence.

We Offer

• Competitive compensation


• Comprehensive benefits package


• Paid Time Off and paid holidays


• Health, dental, and vision insurance


• Retirement savings plan


• Professional development and training opportunities


• Supportive and collaborative team environment


• Opportunity to make a meaningful impact in patient care

If you're a healthcare professional who enjoys organization, customer service, and supporting both patients and providers behind the scenes, we'd love to hear from you.

Apply today and become an important part of a team committed to delivering exceptional healthcare.