Dispatch Coordinator

Trucking Scheduling &
Dispatch

•       Schedule all
outbound orders, excess material requests, excess pickups, returns, and
straight rental ship and returns.

•       Coordinate with the
E&D team on trucking needs and integrate into the daily schedule.

•       Plan routes and load
sequences to maximize truck efficiency and minimize unnecessary trips.

Excess Pickup Management

•       Maintain a live
tracker of all excess pickup requests, clearly identifying what has been
completed and what remains pending.

•       Proactively schedule
trucking to close out open pickup requests in a timely manner.

Driver Paperwork &
Compliance

•       Verify that drivers
obtain signed paperwork and take required photos for every job, daily.

•       Ensure all
documentation is added to the correct Trello card and submitted to each day.

•       Confirm daily truck
inspection sheets are completed correctly and turned in; report any vehicle
issues to AIC immediately.

Trello Board Management

•       Monitor Trello daily
to ensure drivers are uploading photos to the correct card and advancing cards
to the appropriate stage.

•       Follow up with
drivers as needed to maintain board accuracy and timeliness.

Daily Schedule Creation &
Distribution

•       Build and distribute
the daily trucking schedule on time, every day, to the correct recipients via
email.

•       Communicate each
driver's plan clearly before dispatch, including load details, destinations,
and any special instructions.

•       Remain available to
answer driver calls and resolve issues that arise in the field.

AIC Communication

•       Report all relevant
issues to AIC promptly: truck problems, driver absences, scheduling conflicts,
job cancellations, and Trello discrepancies.

•       Maintain
transparent, real -time communication so leadership is never caught off guard.

Sage System Support

•       When needed, assist
with daily Sage data entry: entering returns, creating and shipping orders, and
printing return paperwork.

Truck Loading Oversight

•       Confirm all trucks
are loaded on time with the correct materials, loaded safely, and assigned the
proper paperwork.

•       Conduct spot checks
on loaded trucks before departure.

•       Coordinate with yard
crew to ensure efficient unloading and reloading turnarounds.

Driver Tools & Equipment

•       Verify that all
trucks carry the required tools and equipment at all times.

•       Report any missing
or damaged tools to AIC for resolution.

Requirements

Required

•       Strong
organizational skills with the ability to manage multiple priorities
simultaneously under time pressure.

•       Clear, professional
communication skills — verbal and written — with drivers, crew, and management.

•       Demonstrated
attention to detail in documentation, scheduling, and compliance tasks.

•       Effective
problem -solving ability; able to resolve logistics issues quickly and
independently.

•       Basic knowledge of
trucking operations, load safety, and route planning.

•       Basic familiarity
with scaffolding materials, terminology, and rental/return workflows.

•       Proficiency with
email, digital scheduling tools, and basic data entry software.

Preferred

•       Experience with Sage
accounting software or similar ERP systems.

•       Familiarity with
Trello or equivalent project/task management platforms.

Benefits