Diversification Support Coordinator

Location:

HHS Home Office

Pay Rate:

Salary - Salary Plan, 65,000.00 USD Annual

Work Shift:

Job Description

Diversification Support Coordinator
Salary Range: $60,000 - $70,000
Location: HHS Home Office
Work Scheduled: Standard Hours, M - F (8:00 am - 5:00 pm)

The Diversification Support Coordinator works with the VP of Strategic Initiatives to support the newest HHS divisions, beyond the centralized functions managed by the HHS corporate office. The Support Coordinator serves as a resource to operations management for special projects and ongoing responsibilities ranging from account research, expense reports, proposal support, travel assistance, meeting planning, project management, various administrative workflows, KPI reporting, shipping logistics, certifications, and more (including, but not limited to, the responsibilities listed below).

Responsibilities

• Administrative support for diversification teams, including meeting scheduling, expense reports, vendor setup, invoice submissions, KPI reporting, billing assistance, etc.

• Logistics, shipping, and onsite inventory coordination for robotics and other divisions

• RFP assistance

• Collaboration with colleagues at the corporate office to solve issues and minimize administrative work for operations leadership

• Ongoing review of existing processes and workflows to identify opportunities for automation and efficiencies

Project/Ad-Hoc Support

• Assist corporate and operational leadership with ad-hoc requests for information or assistance.

• Utilize Salesforce, Zoho, Workday, the HHS intranet, and corporate colleagues to serve as a resource for the divisions on internal data, contacts, and processes

• Provide logistical support for division and/or company-wide meetings as needed, including travel/lodging arrangements, note-taking, catering, etc.

• Coordinate certifications, registrations, and accreditations for the newer divisions in partnership with corporate colleagues and resources.

Skills

• Interpersonal Skills: Ability to interact with individuals at all levels of the organization

• Top-notch communication skills: written, verbal, in-person, phone, and email communication

• Customer Service: Service-oriented mentality with a focus on exceeding expectations

• Professionalism: Maintain a positive and professional demeanor 

• Decision Making: Ability to quickly make sound decisions and judgments 

• Proactivity: Self-motivated with the ability to effectively prioritize projects and needs

• Team Player: Willingness to collaborate and provide support where needed to achieve outcomes

• Business Ethics: Demonstrate integrity, respect, and discretion in all business dealings

• Organization: Attention to detail and ability to effectively manage tasks in a fast-paced environment

Requirements

• Bachelor’s degree in Business or related field preferred

• 2+ years in an administrative or business support role

• Resourceful work style, takes ownership, and completes projects with minimal direction

• Flexible problem solver, adaptable to evolving priorities; and

• Proven success in the areas of project management and cross-department collaboration

Not Required But a Big Plus

• Proficiency in languages other than English, especially Spanish

What We Offer

• Paid time off (vacation and sick)

• Medical, dental, and vision insurance

• 401(k) with employer match

• Employee assistance program (EAP)

• Career development and ongoing training

Important to Know

• Veterans and candidates with military experience are encouraged to apply.

• HHS is an Equal Employment Opportunity Employer committed to workplace diversity and inclusion. 

Who is HHS

HHS is a private, family-owned business dedicated to caring for its team members and providing honest, quality-driven customer service. Founded in 1975 as Hospital Housekeeping Systems, today HHS provides services including housekeeping, food, and facility management to nearly 1,000 customers across six industries. 

We are growing rapidly and seeking motivated leaders to join us for the next stage of our journey. We support and encourage growth from within and believe that we have countless future leaders in our organization who are waiting for their next opportunity. Our Diversity, Equity, and Inclusion (DEI) Team supports a work environment where individuals of all backgrounds are heard, respected, and encouraged to grow.