Position Summary: The QA Document Control Coordinator will review and secure documents to ensure they are current, accurate, and compliant with regulations and standards.  Support accurate compliance tracking, supplier and contractor documentation for procurement and safety activities, and maintain organized and audit-ready records in the Sage X3 ERP and compliance system.

• Collect and track onboarding, renewals, and compliance documents for contractors and suppliers, including W-9, COI, ACH, safety forms, and certifications.
• Maintain onboarding status; follow up on missing, expired, or incomplete items.
• Ensure supplier and contractor files aligned with environmental, health, safety and Responsible Care requirements, and communicate requirements to both vendors and contractors.
• Organize required document packages per purchase order, including drawings, data sheets, certifications, and reports.
• Track document submission status and follow up with suppliers in a timely manner.
• Verify part numbers, revisions, and quantities against purchase order requirements.
• Maintain document logs and organized final document sets, escalate issues related to missing or nonconforming documentation.
• Link documents to POs, items, and vendor records in the Sage X3 system.
• Maintain accurate vendor and contractor master data, consistent naming, version control, support cleanup standardization efforts.
• Build supplier and contractor workflows in the Arcanum partner portal.
• Retrieve and compile documentation for audits, maintenance, inspections, and reviews.
• Consistently follow document retention standards, identify missing documentation and support follow-up.
• Comply with all environmental, health, safety, and security policies and procedures, including Process Safety Management (PSM).
• Adhere to Responsible Care® principles, demonstrating commitment to safety, environmental stewardship, and ethical conduct in all sourcing activities.

• 1-3 years of experience in document control, quality assurance, safety or procurement supporty in an industrial or chemical manufacturing environment.
• Exposure to industrial or regulated industry environment preferred.
• Strong attention to detail related to document control naming, versioning, indexing.
• Ability to review drawings, data sheets, certification technical documents at a basic level.
• Proficiency with document control tools, compliance platforms, ERP and compliance systems, Sage X3 preferred.
• Strong data entry skills with a high level of data management accuracy.
• Ability to follow structured processes, templates, and checklists.
• Strong verbal and written communication with vendors and internal teams.
• Ability to track multiple tasks, documents, and meet strict deadlines simultaneously.
• Strong systems aptitude; able to learn new tools, software platforms quickly.

At Arcanum Infrastructure, we offer:

• Competitive Compensation


• Comprehensive Employee Benefit Package


• Paid Time Off (PTO)


• Company Paid Holidays


• Flexible Work Schedules


• 401k With 5% Company Match

Arcanum Infrastructure is an equal opportunity employer committed to inclusion and diversity, we provide employees with a work environment free of discrimination and harassment. All employment decisions are based on business need, job requirements, and individual qualifications without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, HIV status, sexual orientation, gender identity and/or expression, marital, civil union, or domestic partnership status, past or present military service, family medical history or genetic information, family and parental status, or any other status protected by law or regulations in locations where we operate.