Documentation Specialist 1 4P/878

Title: Document Specialist I
​​​​​​​Client: Southern Nuclear
Location: Birmingham, AL
Contract: 4 Years

Job Summary

We are seeking a Document Specialist I to support document services, procedure administration, records management, and technical documentation activities in a highly regulated environment.

The ideal candidate will be detail-oriented, organized, and experienced with Electronic Document Management Systems (EDMS), document control, records management, technical writing, document formatting, and controlled procedures.

Key Responsibilities

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  Process document and procedure revisions.

  
  


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  Manage workflow queues within an Electronic Document Management System (EDMS).

  
  


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  Create, revise, format, review, and quality-check controlled documents.

  
  


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  Maintain document metadata, records inventories, and filing structures.

  
  


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  Support records classification, retention, retrieval, and disposition activities.

  
  


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  Assist with records digitization, scanning, indexing, and electronic file organization.

  
  


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  Operate document imaging, scanning, and media conversion equipment.

  
  


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  Perform document quality reviews for formatting, metadata, accuracy, and compliance.

  
  


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  Support procedure development and document governance activities.

  
  


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  Assist users with document management processes and system navigation.

  
  


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  Support document migrations, workflow processing, and data-quality initiatives.

  
  


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  Maintain accurate records while managing high volumes of documents and workflow activities.

  
  

Required Qualifications

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  Experience with EDMS, document control systems, or content management platforms.

  
  


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  Strong technical writing, editing, and document-formatting skills.

  
  


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  Experience creating, revising, reviewing, or processing controlled documents and procedures.

  
  


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  Proficiency with:

  
  
  
  
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    Microsoft Word

    
    
  
  
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    Excel

    
    
  
  
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    Outlook

    
    
  
  
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    SharePoint

    
    
  
  
  
  


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  Strong attention to detail and accuracy.

  
  


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  Ability to manage large volumes of documents and records.

  
  


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  Strong written and verbal communication skills.

  
  


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  Ability to work independently while following established procedures and governance requirements.

  
  

Preferred Qualifications

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  Experience with OpenText Documentum or similar enterprise document management systems.

  
  


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  Experience with procedure administration or document control programs.

  
  


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  Records management experience, including classification, retention, filing, retrieval, and disposition.

  
  


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  Experience in nuclear, utility, engineering, manufacturing, quality assurance, or another regulated industry.

  
  


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  Experience with document migrations, metadata management, workflow processing, or data-quality initiatives.

  
  


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  Experience with scanning, imaging, microfilm, or other media-conversion equipment.

  
  

Physical & Work Environment

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  Primarily sedentary office work involving extended computer use and document processing.

  
  


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  Occasional lifting and movement of files, records, and storage boxes up to approximately 25 pounds.

  
  


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  May require reaching, bending, stooping, walking, and occasional use of step stools or ladders to retrieve records.

  
  


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  Work may occasionally be performed in file rooms, archives, or records storage areas.

  
  


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  Minimal travel and no routine field or construction-site work expected.

  
  

Key Skills

Document Control | EDMS | OpenText Documentum | Records Management | Technical Writing | Procedure Administration | SharePoint | Document Formatting | Metadata Management | Records Retention | Document Imaging | Scanning | Digitization | Quality Review | Workflow Management