Education Coordinator

We are currently looking to hire 2 Education Coordinators for our AVID/TOPS Program! All applicants must have at least 2 years direct service experience working with youth/teens in a non profit organization, school district, post-secondary institution. Bachelors Degree in Education, Social work etc. related field

Reliable Transportation-Drivers License

 Must be able to start no later than  July 27th, 2026 if chosen for position. Supervisors will assign work location.

AVID/TOPS is a high-intensity, in-school and out-of-school partnership between Madison Metropolitan School District (AVID) and the Boys and Girls Club of Dane County (TOPS) focused on supporting students to develop skills needed to be college and career ready. The Education Coordinator coordinates, organizes, and supports opportunities for students to increase their GPA and attendance, with the ultimate goal of high school graduation and college acceptance. Education Coordinators serve as a tutor coach, ensuring the implementation of the AVID tutorial model. Education Coordinators build relationships of supports with youth to include classroom community building, connection to resources, facilitation of college & career- readiness opportunities, chaperone field trips, support classroom guest speakers, and more. The Education Coordinator is also expected to be flexible and adaptable, taking on other duties assigned to support the overall objectives of the organization.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Tutorials - 40%

•  Facilitate the AVID 10-Step Tutorial process in collaboration with AVID elective teachers and coordinators, including facilitating tutorials as needed, monitoring the tutorial process, provide feedback and assessment of Tutorials and TRFs
•  Plan and facilitate site-based tutor orientation, quarterly debriefs, and professional learning for tutors
•  Create tutorial curriculum in collaboration with AVID elective teachers and coordinators including mini lessons, community building, and structuring
•  Oversee tutors and provide tutor coaching and develop systems for feedback and communication, serve as a main contact for tutors
•  Communicate Tutorial plans with Elective Teachers, AVID Coordinator(s), and Tutors

Student Support - 20%

•  Build positive, healthy relationships of support with members, serving as a mentor
•  Support AVID/TOPS students in transition into, through, and beyond high school, including curating resources and supporting student learning around college & career pathways
•  Plan and facilitate classroom community-building activities
•  Provide student academic support, social-emotional support, and advocacy
•  Collaborate with 12th grade elective team to provide relevant information, activities, and resources for college application, enrollment, and financial aid processes
•  Facilitate relevant college & career ready activities as outlined in AVID/TOPS goals

Experiential Learning - 20%

•  Support curriculum design & implementation of career & leadership programming for youth
•  Support external guest speakers and coordinate day of logistics in support of partnership goals & student exposure to college & career pathways
•  Communicate field trip plans, chaperone field trips, and support in data collection for partnership goals
•  Engage AVID/TOPS students in Boys & Girls Clubs supplemental college, career, and community readiness programming

Partnership Involvement - 20%

•  Serve as an active member of AVID site team and grade level teams regarding tutors, tutorials, TOPS opportunities, and other systems of communication relevant to the TOPS role
•  Attend and serve as active participant in team meetings relevant to the TOPS role
•  Support with AVID selection process for incoming 9th graders
•  Support AVID Certification, especially Tutorial and College, Career, and Community Readiness Indicators

Additional Responsibilities -

•  Ability and willingness to work occasional evening and/or weekend hours as needed.
•  Support Boys & Girls Clubs special events including Youth of the Year, College Decision Day, Move’N’Groove4BGC
•  Engage in professional development and learning opportunities relevant to role

BUDGET RESPONSIBILITIES

Responsible for fiscal stewardship of organizational and grant-provided funds and assist in accurate tracking of financial transactions.

RELATIONSHIPS

Internal: As an integral part of our team, you will maintain close, daily contact with Club staff (both professional and volunteer), Club members, and your supervisor. This continuous communication ensures the seamless exchange of information, facilitates discussions on pertinent issues, clarifies guidelines and instructions, provides instruction and guidance, and offers counseling when necessary.

External: Externally, you will maintain contact as needed with various school partners, community groups, schools, members' parents, and other stakeholders to foster collaborative relationships and assist in resolving any arising issues. By actively engaging with these external partners, you contribute to creating a supportive network and ensuring the well-being of our members within the broader community.

KNOWLEDGE, SKILLS, AND ABILITIES

Personal Initiative Skills: Contributing to a Positive Work Environment, Organizational

Awareness, Personal Development, Proactivity, Professional Development, Striving for Excellence

Relationship Skills: Conflict Management, Meeting Skills, Networking, Relationship Building, Teamwork

Communication Skills: Informing, Listening, Presenting, Writing

Planning Skills: Action Planning and Organizing, Monitoring, Project Management, Recruitment, Time Management

•  Ability to build positive working relationships with BGCDC staff, board members, volunteers, members, partners, and stakeholders
•  Intermediate level of proficiency in Microsoft Office Suite, G-Suite, and Zoom
•  Knowledge of youth development frameworks and understanding of the systems and structures that produce inequities that our program seeks to eliminate

EDUCATION AND EXPERIENCE

•  Bachelor’s degree in education, social work, social sciences, or related field preferred
•  A minimum of 2 years experience working in a non-profit organization, high school,
•  school district, post-secondary institution
•  2 years direct service experience with youth in a non-profit or educational setting,
•  preferably at the high school level
•  Experience building relationships with students and staff of all ages from diverse ethnic,
•  cultural and economic backgrounds
•  Experience collaborating with and/or across multiple teams, or working in a community partnership model
•  Preference to those with experience in equity initiatives or college readiness programs (such as AVID/TOPS, PEOPLE, ITA, College Possible, Posse, etc.)

REQUIRED HOURS

This position is classified as exempt and full-time regular, requiring availability to fulfill the essential duties of the role, which may include working on holidays, weekends, and evenings as necessary. The position requires occasional travel to off-site Clubs, meetings, and events. Typical Working Hours are 8:00 am-5:00 pm daily.

WORKING CONDITIONS & PHYSICAL DEMANDS

Ability to read and interpret safety rules, budgets, instructions, and policy manuals. The ability to clearly and concisely exchange/receive ideas, facts, and technical information with others. Physical abilities required include bending at the waist and reaching above the shoulder to maintain files, speaking and hearing to exchange information, and dexterity of hands and fingers to operate a computer keyboard and other office equipment. The employee must be able to sit for extended periods. The employee will have periods of standing, walking, climbing, balancing, stooping, jumping, kneeling, crouching, or crawling. The employee may occasionally lift or move up to 20 pounds.