Education Foundation & Grants Office Secretary

• Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
• Composes correspondence and memos.  Prepares specialized documents and technical reports.  Creates documents for mass mailings.  Produces charts, graphs, and tables.
• Designs, creates, and maintains flyers, banners, databases, spreadsheets, rosters, and logs.  Enters, sorts, and retrieves information in databases and spreadsheets.  Gathers and compiles information.  Prepares routine and special reports.
• Creates and maintains electronic and paper document filing systems. Receives, distributes, and files documents.
• Supports the management of The Foundation’s website, social media platforms, and marketing communications to clients, business and community partners, and the general public. 
• Reviews and processes documents pertaining to office functions. Checks documents for completeness, accuracy, and compliance with established policy and procedural requirements.
• Receives, opens, analyzes, sorts, and distributes incoming inter-office and U.S. mail.  Follows up on assigned responses, due dates, reviews, and signatures.
• Attends meetings and takes notes.  Arranges and coordinates appointments, conferences, and schedules. Reserves meeting rooms.  Arranges for equipment, supplies, and refreshments as needed.
• Answers telephone calls.  Provides assistance and information to callers, which requires a detailed knowledge of office programs, services, and procedures.  Receives and forwards messages to office staff. Receives and directs visitors to the offices and warehouses.
• Greets visitors, answers inquiries and/or directs them to appropriate personnel.  Attends and assists with fund raising events, Exchangeree shopping, exclusive shopping events, and other activities.  Represents The Foundation at events such as New Educator Orientation, the BCPS Partnership Fair, and others. 
• Assists in maintaining The Education Foundation’s financial accounts and grant funds.  Receives funds from various sources and deposits monies into appropriate accounts. 
• Assists to verify billing and prepare and process check request forms, requisitions, vouchers, and purchase orders.  Assists with monitoring expenditures. 
• Purchases office and instructional supplies, materials, and equipment.  Maintains an inventory of office and instructional supplies and equipment. Arranges for the service and repair of facilities and equipment.
• Assists with ensuring accuracy of Exchangeree, event, scholarship, special programs, and grant records including entering shopping list data. 
• Performs other duties as assigned.

• Possession of a high school diploma or appropriate equivalent.  Three years of secretarial experience.

  Note: Other combinations of applicable education, training, and experience that provide the knowledge and skills necessary to perform effectively in the class may be considered.

• Knowledge of office practices and procedures. Knowledge of filing systems. Knowledge of spelling, grammar, and arithmetic.  Knowledge of personal computers and office software packages.  Knowledge of automated office systems. Knowledge of QuickBooks. Knowledge of WIX website builder. Knowledge of Canva design platform. Knowledge of social media platforms.
• Demonstrated skill in typing 40 words per minute. Skill in performing word processing functions.  Skill in setting up and maintaining databases, spreadsheets, and logs.  Skill in setting up and maintaining filing systems. Skill in gathering and compiling information for statistical reports.  Skill in processing financial documents and transactions.  Skill in composing correspondence and memoranda. Skill in operating personal computers and related office equipment.
• Ability to communicate effectively.  Ability to follow rules and regulations.  Ability to establish and maintain effective working relationships. Ability to maintain confidential information

Physical and Environmental Conditions:

• The work of this class is performed in three different office and warehouse spaces.  Work includes the operation of office equipment, including personal computers. 
• Physical activities such as unboxing materials and stocking shelves are an expected duty and responsibility. 
   

FLSA Status: Non-Exempt 

This class specification defines the types of duties and level of difficulty of work required of positions in this title.  It shall not be held to exclude duties not mentioned nor limit the right of management to assign work to employees.

Salary:   Grade 02/ESPBC, $23.24-$42.19 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical and Classified Employees Represented by ESPBC, Effective July 1, 2026. 

Retirement: Eligible for the Maryland State Retirement System.

• Visit the BCPS Office of Payroll website for additional information on pay scales, other compensation, and leave accruals at https://www.bcps.org/fiscalservices/payroll.
• Benefits: BCPS offers a comprehensive benefits program for eligible employees, including options for medical plans, dental plans, vision, life insurance, flexible spending accounts, disability coverage, and 403(b)/457 plans.  Other benefits include paid holidays, sick, personal business, and bereavement days, and flexible leave options such as FMLA, sick bank, and board-approved leaves. All new hires will attend a benefits meeting upon hire. 
• Visit the BCPS website for additional information about benefit plans for BCPS employees at https://www.bcps.org/hr/compliance/benefits_and_retirement.

Application Instructions:

• Please read and carefully follow the instructions provided below. Applicants are required to have a completed application on file for employment with Baltimore County Public Schools (BCPS). Information on your resume and application must match. This information is necessary for salary determination should you receive an offer of employment.
• Professional references must be submitted to complete your application. Examples of professional references include current and former principals, supervisors, managers, mentor teachers, and university/college supervisors. Personal references from colleagues, friends, community members, etc., will not be accepted. 
• Be sure to account for all periods of employment and unemployment.  Failure to complete all fields of the "Work Experience" section of the application may result in your application not being considered.  A resume will not be the only document considered when determining your qualifications for a position. 
• You MUST attach your unofficial transcript(s) or license(s) to your application if you are applying for a position as a teacher or a position that requires Licensure/Certification.

Pre-Employment Requirements:

• All Baltimore County Public Schools employees, both regular and temporary, are required to be fingerprinted and have a criminal background investigation (per COMAR) completed. The fee for fingerprinting is $109. 
• Anyone offered employment is required to provide proper identification and documentation of eligibility for employment in the US.
• If you have military experience, you will be asked to provide a copy of DD214.
• Official transcripts will be required upon hire and must be sent via eScript/Clearinghouse from your university.
• Some positions will require employees to undergo a physical examination and/or drug testing.
• All newly hired personnel must attend a Benefits and Retirement Orientation meeting.
• Additional job verification will be required for salary credit.

Contact Information

Office of Temporary & Support Services

Email: [email protected]

Phone: 443-809-8952