Elections Agilis Assistant - Temp

GENERAL DESCRIPTION OF JOB:

The Elections Agilis Assistant is a temporary/seasonal position responsible for assisting with the operation of the Agilis envelope sorting machine. It requires gaining an understanding of the Agilis machine to properly support county staff and a high volume of official ballot return envelopes. The Assistant supports all components of Agilis operation, including running a computer control interface, manually loading envelopes into a feeder, removing envelopes from sorting, and daily maintenance. Ideal candidates will be prepared for logical troubleshooting, long periods of standing, and attention to detail.

DUTIES:

The following duty statements are illustrative of the essential functions of the job and do not include other non-essential duties that may be required.  The County reserves the right to modify the duties of the job.

• Gain a thorough understanding of the operation of the Agilis envelope sorting machine.


• Assist the Signature Verification Project Manager as needed.


• Operate the Agilis machine in any capacity required for optimal workflow.


• Troubleshoot mechanical and software issues that may arise.


• Communicate with Project Manager and Election Judges on timing, progress, and needs.


• Transfer trays of ballot envelopes between ballot processing teams.


• Assist Signature Verification judges with research and envelope reconciliation.

SUPERVISION RECEIVED:

Receives immediate supervision from the Voter Systems Trainer.  May receive supervision from additional members of the county Elections Division.

REQUIREMENTS:

KNOWLEDGE, SKILLS, AND ABILITIES

• Ability to quickly learn software and mechanical skillsets for the operation of large machinery.


• Ability to communicate with temporary election judges and county staff, professionally and diplomatically, and follow directions.


• Ability to stand, lift large volumes of envelopes, and move heavy items for long periods of time.


• Strong attention to detail


• Ability to confidently and effectively interact with a group of people.


• Comfortable with completing any other tasks not related to Agilis as needed.

BEHAVIORAL COMPETENCIES

• Ability to multi-task calmly and adapt to changing environments.


• Ability to adhere to a dependable schedule, which may include overtime or weekends.


• Ability to maintain positive, professional demeanor.


• Ability to follow instructions from Elections staff and share information.


• Ability to organize and share information and documentation.


• Ability to accept responsibility for own actions and work product.

EDUCATION: 

• High School or GED required

EXPERIENCE:

• Experience with computers and machinery.


• Experience working in a warehouse environment.


• Experience in elections or with elections equipment highly desirable.


• An equivalent combination of education and work experience that satisfy the job requirements may suffice.

PRE-EMPLOYMENT REQUIREMENTS:

• Successful completion of pre-employment background check.

WORK ENVIRONMENT:

All work is done at the Arapahoe County Warehouse for trainings and work-related items.

PHYSICAL DEMANDS:

The following are some of the physical demands commonly associated with this position.

Operating an Agilis machine requires a lot of repetitive motion and standing.

• Constantly standing, with breaks between machine runs.


• Frequently lifts, carries, pulls, or pushed up to 50 lbs.


• Frequently uses cart, dolly, or other equipment to carry in excess of 50 pounds.


• Frequently climbs, stoops, kneels, balances, reaches, crawls and crouches.


• Frequently twists back to transfer large amounts of envelopes between holders and machinery.


• Constantly grabs large amount of envelopes in hands for long periods of time.


• Constantly use eye, hand and finger coordination enabling the use of machinery or equipment.

Below, please list any special physical demands associated with this position.  For instance, exposure to hazardous environments, blood borne pathogens, extreme heat/cold, use of power equipment or machinery, wearing of PPE (personal protective equipment).

• N/A

Definitions:

Occasionally: Activity exists less than 1/3 of the time.

Frequently  : Activity exists between 1/3 and 2/3 of the time.

Constantly  : Activity exists more than 2/3 of the time.