Engineering & Operations Coordinator

The Engineering & Operations Coordinator is primarily responsible for providing routine and non-routine administrative and Engineering & Operations support by creating and maintaining departmental files, preparing reports and correspondence, and coordinating meetings.

DUTIES AND RESPONSIBILITIES 

1. Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including: applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action.

2. Performs research as needed for the Engineering and Operations departments to acquire old and/or new records, equipment, suppliers, vendors and contractors. 

3. Provides administrative support to the Engineering and Operations departments with bid package administration, specification preparation, archival of equipment records, and management of offsite records storage and retrieval. 

4. Distributes project tabs for Engineering projects; assists in the development and maintenance of the record or job book. 

5. Creates and maintains the filing system for Engineering and/or Operations according to the Company’s Records Retention policy. 

6. Provides support with the scanning reports, and job books; tracks applicable Engineering and Operations documentation in Excel. 

7. Compiles information for and prepares routine correspondence, forms, and reports; conducts research as needed and prepares reports summarizing findings. 

8. Prepares and distributes contracts, reports, presentations, and other business materials as needed. 

9. Provides support in other administrative matters related to Engineering and Operations such as ordering supplies for special projects and acting as an initial   point of contact for Engineering, Operations, and ROW inquiries from outside parties.

10. Serves as back-up for the Contracts Administrator and Procurement Specialist. 

11. Serves as back-up for HR & Corporate Services Coordinator for office services support and administration, events, and catering. 

Education and Experience

· An associate’s degree or the equivalent in experience and a minimum of five (5) years of general administrative experience is required. Additional experience in support of engineering personnel in an energy-related company and notary public designation is preferred.