Event Coordinator

Bear Trap Dunes Golf Club is seeking a dynamic and energetic Event Coordinator to lead the planning, organization, and execution of a wide variety of events. This role offers an exciting opportunity to craft memorable experiences by managing all aspects of event logistics, from initial concept to final wrap-up. The ideal candidate will possess a passion for hospitality, exceptional organizational skills, and a flair for customer service. As an Event Coordinator, you will play a pivotal role in ensuring every event runs smoothly, exceeds expectations, and leaves a lasting impression on guests and clients alike.

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   Collaborate with clients and internal teams to understand event objectives and develop comprehensive plans that align with their vision.
  
  


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  Negotiate contracts with vendors, venues, caterers, and entertainment providers to secure the best terms and services.
  
  


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  Coordinate all event details including venue selection, catering arrangements, décor, audiovisual needs, and guest accommodations.
  
  


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  Manage budgets effectively by tracking expenses, controlling costs, and upselling additional services or enhancements to maximize revenue opportunities.
  
  


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  Oversee event marketing efforts to promote upcoming events through various channels, increasing attendance and engagement.
  
  


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  Ensure seamless event execution by supervising setup, managing timelines, troubleshooting issues promptly, and maintaining high standards of guest service.
  
  


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  Build strong relationships with clients, vendors, and venue staff through clear communication and professional negotiation skills.
  
  


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  Conduct post-event evaluations to gather feedback for continuous improvement and ensure client satisfaction.
  
  

• Proven experience in event planning or management within hospitality settings such as hotels, restaurants, or banquet facilities.


• Demonstrated ability to coordinate multiple events simultaneously while adhering to deadlines and budgets.


• Strong background in customer service with excellent communication skills to liaise effectively with diverse stakeholders.


• Familiarity with event marketing strategies and upselling techniques to enhance event profitability.


• Experience handling contracts, catering arrangements, banquet operations, and hotel or venue logistics is highly desirable.


• Knowledge of budgeting processes along with time management skills necessary for detailed planning and execution.


• Prior involvement in fundraising or guest services roles is a plus for creating engaging attendee experiences. Join us as an Event Coordinator where your enthusiasm fuels unforgettable moments!

• 401(k)


• Dental insurance


• Employee discount


• Flexible schedule


• Flexible spending account


• Health insurance


• Health savings account


• Life insurance


• Paid time off


• Retirement plan


• Vision insurance