Events and Project Manager

About us:

People Serving People is the largest and most comprehensive emergency shelter for families experiencing homelessness in Minnesota and a dedicated leader in homeless prevention. If you want to help transform communities and see families thrive, then People Serving People is the place for you.

What do we need:

 The Events and Project Manager is the primary support for Advancement leadership in their fundraising and communications work in service to People Serving People’s mission. This role is critical to ensuring smooth and effective planning and execution of projects that support the Advancement team’s goals, including a comprehensive campaign. Primary responsibilities include project management for development and communications, and leading all Advancement events. 

This is a hybrid role, with a minimum of 3 days per week in the office.  

Responsibilities:

Project Management 

• Serve as the project manager for projects across the Advancement team, including email campaigns, events, and the creation and production of digital and print assets. 
• Serve as the primary administrator for the Advancement team's project management platform, including establishing timelines, developing project templates and forms, and ensuring that tasks are completed on time and projects are completed on budget. 
• Lead project meetings, provide progress reports, and facilitate communication between team members and stakeholders. 
• Manage vendor relationships as needed, ensuring successful delivery of products/deliverables, including managing logistics and processing invoices. 

Events Management 

• Lead planning and serve as the primary person responsible for the execution of all Advancement events, including building and monitoring timelines, facilitating events-related meetings, securing catering, managing a budget, and on-site event execution. 
• Manage all events deliverables, including workflows for staff and vendors. 
• Lead event-related communication, including invitations, reminder and logistics emails, etc. 

Operations and Data Management 

• Serve as Salesforce administrator back-up as needed, including entering gifts and generating donor acknowledgements. 
• Manage all third-party platforms utilized by the Advancement team to ensure that access, administration, and usage are consistent and accurate. 
• Establish and maintain Standard Operation Procedures (SOP) for Advancement, including identifying SOP gaps and leading solutions to address them. 
• Build campaign pages in Go Fund Me Pro/Classy and build MailChimp emails as needed. 
• Lead submission of Charity Navigator, Candid, Charities Review Council, and other related registrations. 

Administrative Support 

• Provide back-up support for website and social media channels (e.g., creating and scheduling posts, making website updates) as needed. 
• Monitor various email inboxes to ensure timely responses to inquiries. 
• Other duties as assigned. 

Requirements:

Preferred Experience: 

Three to five years of relevant work experience (nonprofit, foundation, or other mission-focused organizations preferred), with at least two years of project and/or event management experience. 

Computer Skills:    

• Highly proficient in Microsoft Word, Excel, PowerPoint, and Outlook. 
• Proficient in Asana or a similar project management tool. 
• Experience using a CRM (Salesforce preferred). 

Other Qualifications/ Requirements:  

• Strong relationship-building skills, exceptional interpersonal skills, and an ability to work collaboratively, including having and leading challenging conversations, with all levels of external and internal stakeholders.  
• Excellent organizational skills. 
• Detail oriented and self-motivated.  
• Excellent writing and editing skills with proven ability to translate complex concepts into succinct, clear, accessible language for multiple audiences. 
• Ability to prioritize and triage multiple objectives and negotiate deadlines.  
• Commitment to People Serving People’s mission, vision, and values.  
• Familiarity with social justice and racial equity values and the ability to apply them in a fundraising context and navigate the inherent tensions.  
• Familiarity with Community-Centric Fundraising principles and experience with applying principles in practice. 
• Proficiency in spoken and written English. 

Pay and Benefits:

• $60,000.00 - $75,000.00
• Full-Time, Monday through Friday, regular business hours
• Medical, dental, and vision insurance available.
• Company-paid life and disability insurance.
• 401(k) with employer contribution at 6 months.
• Competitive PTO program.
• Reduced cost parking or metro pass.
• Cellphone reimbursement.
• Reduced childcare rates.
• Financial wellness benefit.
• The chance to make a real difference in the community.