EXCEL Summer Program Assistant

Essential Duties and Responsibilities

Program Operations & Coordination

• Assist the EXCEL Director with the overall coordination and daily management of the EXCEL Summer Program.
• Support the implementation of academic, residential, and co-curricular program activities.
• Assist in maintaining program schedules, attendance records, and operational documentation.
• Coordinate communication between faculty, tutors, residential staff, students, and families.
• Participate in program planning meetings, staff trainings, and debrief sessions.
• Assist with student check-in, orientation, move-in, and closing procedures.
• Help ensure compliance with Academy policies, procedures, and student expectations.

Student Tutor Supervision & Support

• Assist in the recruitment, selection, onboarding, and training of student tutors.
• Supervise and support tutors in their academic and mentoring responsibilities.
• Coordinate tutor schedules, classroom support assignments, and program duties.
• Monitor tutor professionalism, engagement, and effectiveness throughout the program.
• Facilitate ongoing communication between tutors and instructional staff.

Student Support & Engagement

• Foster a welcoming, inclusive, and supportive environment for all participants.
• Monitor student attendance, participation, and engagement in program activities.
• Serve as a liaison for student concerns and communicate appropriately with program leadership.
• Support student success through encouragement, accountability, and timely intervention when concerns arise.
• Assist with supervision during academic sessions, evening study periods, meals, activities, and transitions as needed.

Family & Stakeholder Communication

• Serve as a point of contact for families regarding attendance, schedules, program updates, and general questions.
• Maintain professional communication with parents/guardians throughout the duration of the program.
• Assist with the collection of participant evaluations, surveys, and feedback.

Program Assessment & Improvement

• Assist in evaluating overall program effectiveness and student experiences.
• Provide recommendations for program improvements and operational enhancements.
• Support collection and organization of program data and feedback for future planning.

Additional Responsibilities

• Participate in required staff meetings, trainings, and program events.
• Assist with logistical coordination including materials distribution, meal coordination, and classroom setup/cleanup.
• Perform other duties as assigned by the EXCEL Director or designated IMSA leadership.