Executive Administrative Assistant

Executive Administrative Assistant | Onsite

We're looking for a highly organized, proactive Executive Administrative Assistant who thrives in a fast-paced environment supporting senior leadership. If you excel at managing complex schedules, coordinating high-level meetings, handling confidential information with discretion, and keeping executives operating at their best, this is a great opportunity to make a meaningful impact.

Compensation

Competitive salary based on experience.

Work Schedule

Standard business hours, Monday - Friday, 8am to 5pm | Flexibility required to support executive schedules, meetings, and events

Why Placon – You'll Love It Here

Work closely with senior leaders, including the CEO, President, and Executive Team
Play a key role in board, shareholder, and executive operations
Variety of responsibilities including event coordination, corporate governance, and communications
Collaborative, professional environment with high visibility across the organization
Competitive compensation and strong benefits package
Opportunity to grow your skills in executive support and corporate operations

What You'll Do

Provide high-level administrative support to executive leadership, including calendar management, travel planning, presentations, and expense reporting
Coordinate Board of Directors meetings, shareholder meetings, executive meetings, and company-wide events
Prepare and distribute agendas, board materials, reports, meeting minutes, and follow-up actions
Manage confidential corporate records, contracts, and governance-related documentation
Serve as a liaison between executives, board members, shareholders, employees, and external partners
Coordinate travel, lodging, and logistics for executives, guests, and visitors
Support financial processes including expense reporting, credit card reconciliation, and payment coordination
Assist with customer visits, questionnaires, and internal communications
Organize and facilitate Manager Business Meetings, ensuring smooth logistics and virtual connectivity
Prepare and proofread executive communications, presentations, and organizational materials
Coordinate company events, employee recognition programs, and community involvement activities
Maintain office supplies, business materials, and executive resources

What You Bring

Experience supporting senior executives, leadership teams, or boards of directors
Strong calendar management, meeting coordination, and travel planning skills
Excellent written and verbal communication, including proofreading and professional correspondence
High attention to detail with the ability to manage confidential and time-sensitive information
Strong organizational skills with the ability to manage multiple priorities

What Makes You Stand Out

Experience with board materials, meeting minutes, or corporate governance processes
Proficiency with Microsoft Office, Teams, and scheduling/expense systems
Ability to anticipate needs, solve problems independently, and follow through
Professional presence with strong judgment and a service-oriented mindset

Work Environment

Office-based role supporting executive operations and corporate functions
Frequent collaboration with leadership, employees, and external partners

Travel

Occasional travel may be required to support meetings or events

Does this sound like you?

If you feel that this job is what you're looking for, applying is a piece of cake – just follow the instructions on this page. Good luck!