Executive Administrative Assistant Healthcare Leadership | Full-Time | Bilingual preferred

The Staff Pad is proud to partner with a reputable health
center in West
Covina, CA
committed to providing access to high-quality healthcare while empowering
patients, employees, and community partners to improve their well-being and
strengthen the health of the communities they serve.

We are seeking an experienced and
dependable Executive
Administrative Assistant to provide shared administrative support to the
Chief Medical Officer and Chief Operating Officer.

In this
role, The Executive Administrative Assistant will serve as a key liaison
between clinical and operational leadership, coordinating communication,
meetings, workflows, reporting, and follow-up to support effective
organizational operations.

Schedule:
Full-Time

What
You’ll Do

Executive
Support (CMO and COO)

• Provide confidential administrative support,
  anticipate needs, prioritize requests, and work independently with minimal
  supervision
  
• Manage calendars, correspondence, calls, and
  email; resolve conflicts and flag deadlines or issues
  
• Protect confidential personnel, provider, patient,
  clinical, and operational information per HIPAA and EVCHC policy
  
• Liaise with clinical and operations leadership,
  QI, Compliance, Provider Relations, health center leadership, and external
  entities
  
• Prepare agendas, minutes, reports, presentations,
  and meeting materials as assigned
  
• Track action items and deadlines, follow up with
  leaders, and provide status updates to the CMO and COO
  
• Compile and organize clinical and operational data
  and reports for executive review
  
• Distribute approved reports, policies, procedures,
  and other documents to appropriate audiences
  
• Assist with audits, regulatory reviews, site
  visits, FQHC readiness, corrective actions, and performance improvement
  initiatives
  
• Coordinate travel, conference registration, and
  expense reimbursement
  
• Manage payroll, timekeeping, and PTO for
  designated direct reports
  

CMO-Specific
Support

• Maintain provider compliance and administrative
  logs; document issues and route concerns to the CMO
  
• Coordinate provider onboarding, orientation,
  training, and related administrative activities
  
• Support QI and clinical performance initiatives
  through reports, meetings, tracking, and follow-up
  
• Prepare and track clinical, quality, regulatory,
  and provider materials requiring CMO review
  

COO-Specific
Support

• Coordinate health center leadership activities,
  site visits, operational meetings, and follow-up for approved initiatives
  
• Maintain dashboards and reports on performance,
  access, capacity, scheduling, staffing, and other operational priorities
  
• Coordinate communication among the COO, health
  center leadership, clinical leadership, and other departments
  
• Assist with planning and operational readiness for
  new sites, programs, services, and organizational initiatives
  

Other

• Perform other related duties as assigned by the
  CMO or COO
  

What We Are Looking For

Experience

• 3+
  years of executive-level administrative support experience required; healthcare
  leadership support preferred
  
• FQHC,
  community health center, or healthcare experience preferred
  

Additional
Skills and Attributes

• Bilingual
  English and Spanish skills preferred
  
• Strong
  interpersonal and cross-functional collaboration skills
  
• Strong
  written and verbal communication skills, including meeting minutes and reports
  
• Excellent
  organization, discretion, follow-up, and ability to manage competing priorities
  
• Knowledge
  of electronic health records and healthcare scheduling systems preferred
  
• Proficiency
  with Word, Excel, PowerPoint, Outlook, Teams, and shared document tools
  

Working
Requirements

• Ability to sit and work at a computer for extended
  periods
  
• Ability to speak, hear, see, communicate clearly,
  and use hands and arms for routine office tasks
  
• Ability to work efficiently in a busy, shared
  office environment
  
• Ability to interact professionally with patients
  and provide excellent customer service in person and by phone
  
• Ability to travel to clinic and meeting sites
  within the service area
  

Reasonable accommodations may be made
to enable individuals with disabilities to perform essential job functions

What You Can Expect

Compensation and
Benefits:

• Competitive Salary
  
• Medical, Dental and Vision
  Insurance
  
• Holiday Vacation and Sick Leave
  
• Employee Assistance Program
  
• Life Insurance (Basic +
  Voluntary)
  
• Tuition Reimbursement
  
• 403(b) Retirement plan with 6%
  match
  

If you
are an organized, dependable professional who thrives in a fast-paced
healthcare environment and enjoys supporting executive leadership, we invite
you to apply and bring your skills to a team dedicated to making a meaningful
impact in the community.