Executive Administrator Assistant

Key Responsibilities:

• Calendar Management:
  Maintain and manage the CEO’s complex calendar, including scheduling meetings, appointments, travel, and calls across multiple time zones.


• Microsoft Office Expertise:
  Create, edit, and format professional slide presentations in Microsoft PowerPoint. Advanced use of Word, Excel, and Outlook is essential for documentation, communication, and data analysis.


• Meeting Coordination:
  Prepare agendas, meeting materials, and take clear, actionable notes. Manage follow-ups and ensure all logistics are handled efficiently.


• Luncheon and Event Planning:
  Organize executive luncheons, board meetings, off-sites, and special events, often involving senior stakeholders and clients.


• Expense Reporting:
  Prepare and reconcile expense reports accurately and in compliance with company policies and procedures.


• Travel Management:
  Coordinate detailed domestic and international travel, including itineraries, accommodations, and logistical support.


• Communication Support:
  Draft and review professional correspondence, handle sensitive information confidentially, and act as a liaison on behalf of the CEO.


• Administrative Support:
  Provide general administrative tasks such as document preparation, filing, and office organization. Serve as the first point of contact for internal and external stakeholders interacting with the CEO's office.

Qualifications:

• Minimum 5+ years of experience supporting C-level executives in a fast-paced environment.


• Expert-level proficiency in Microsoft Office Suite, especially PowerPoint, Outlook, Excel, PowerPoint and Word.


• Outstanding organizational and multitasking skills with high attention to detail.


• Excellent communication skills, both written and verbal.


• Strong interpersonal skills with a professional, diplomatic demeanor.


• Proven ability to handle confidential information with discretion.


• Self-starter with a proactive and flexible approach to tasks and challenges.

Preferred Qualifications:

• Previous experience in the aerospace, defense, or technology sector.


• Familiarity with tools such as Emburse, Zoom, Microsoft Teams, and SharePoint.


• Bachelor’s degree or equivalent combination of education and professional experience.