Executive Assistant

CommonSpirit Health is one of the nation's largest nonprofit Catholic healthcare systems.  Formed in 2019 by the merger of Catholic Health Initiatives and Dignity Health, it operates over 140 hospitals and 2,300 care sites across 24 states. The organization is headquartered in Chicago, Illinois.  As CommonSpirit Health, we make the healing presence of God known in our world by improving the health of the people we serve, especially those who are vulnerable, while we advance social justice for all.

One Community. One Mission. One California 

As an Executive Assistant, you will be a vital member of our leadership team, providing comprehensive administrative support to our SoCal Market President and Vice President of Marketing. You will play a critical role in ensuring the smooth and efficient operation of these key offices. Your ability to be personable, proactive, and highly organized while managing day-to-day tasks is crucial to your success. You will be entrusted with handling a variety of administrative responsibilities, participating in meetings with clinicians, leaders, and other C-suite members, and maintaining the highest level of confidentiality.

Responsibilities:

• Coordinates meetings, prepares agendas, and takes minutes.
• Maintain accurate records and files
•  Coordinates special events and travel arrangements.
•  Assists one or more high-level Executives to perform daily job functions. Defines issues, analyzes problems, and implements solutions under existing general policies by researching facts and developing solutions.
• Prepares preliminary reports, using word processing and/or spreadsheet software and other support material on data requests and other special studies, as needed. These projects may be in the areas of purchasing activities, account and invoice reconciliation, etc.
•  May generate reports related to budgeted or actual expenditures, and complete Monthly Budget Analysis
•  Compiles, composes, types, proofreads, edits, prints, and files memos, requisitions, correspondence, and other documents. Proofreads documents composed by others and recommends changes in spelling, grammar, punctuation, and clarity. Copies, distributes, sorts, and files documents. Provide high-level administrative support.
• Includes managing complex calendars and scheduling meetings.
• Utilize Google Suite programs (Docs, Sheets, Drive, Calendar) proficiently to create, edit, and manage documents, spreadsheets, and presentations.
• Comprehensive knowledge of healthcare quality, regulatory compliance, accreditation standards.
• Coordinating regulatory survey and accreditation activities, supporting quality improvement initiatives, and preparing executive-level reports and presentations, managing confidential information, facilitating committee and board meetings, maintaining regulatory documentation, and tracking action plans.
• Possesses a strong understanding of healthcare regulations, including CMS, The Joint Commission, CDPH, and other regulatory standards.
• Exceptional organizational skills, maintaining accuracy and attention to detail.

Minimum Required Education and Experience: 

• Bachelor's degree (equivalent experience may be considered.
• At least 10 years of administrative experience, executive/C-level.
• Outstanding computer skills to include Microsoft Office and Google Suite tools.
• Excellent organizational skills.