Executive Assistant

Fishman, Larsen & Callister, an established law firm in Northeast Fresno, is seeking a full-time Executive Assistant to provide high-level administrative support to attorneys and help keep the firm’s daily work organized and on track. This position combines calendar management, professional correspondence, document preparation, and coordination of assignments, with opportunities to support the firm’s employment law and litigation practice. We are looking for a resourceful self-starter who anticipates needs, exercises sound judgment, and takes ownership of responsibilities through completion. The successful candidate will be comfortable managing routine priorities with limited day-to-day supervision while recognizing when to seek clarification.

Essential Responsibilities

• Provide administrative support to attorneys, anticipating upcoming needs and following through on assignments with minimal reminders.
• Manage attorney calendars and appointments, resolve scheduling conflicts, and coordinate meetings, court appearances, and other commitments.
• Prepare, format, and proofread correspondence, memoranda, reports, and other documents, ensuring accuracy and professional presentation.
• Organize meeting and case-related materials, track follow-up items, and help ensure attorneys have the information needed for upcoming commitments.
• Maintain organized electronic and physical files, making documents, correspondence, and supporting information readily accessible.
• Communicate professionally with clients and outside contacts, coordinate requests for information, and route questions to the appropriate attorney or staff member.
• Support attorneys with preparing and assembling pleadings and other documents for attorney review, court filings, and legal proceedings.
• Protect confidential client and firm information, exercising discretion in communications, document handling, and recordkeeping.

Qualifications

• Demonstrated ability to manage assignments independently, anticipate needs, and follow through reliably while keeping others informed.
• Strong organizational skills and attention to detail, with the ability to balance competing priorities and meet established deadlines.
• Excellent written and verbal communication skills, including experience preparing and proofreading professional correspondence and documents.
• Sound judgment, discretion, and professionalism when handling confidential information and interacting with clients and colleagues.
• Proficiency in Microsoft Word, Excel, and Outlook, with the ability to learn additional document management, calendaring, and office software.

Position offers a competitive salary between $26 - $30 per hour with generous benefits including Medical, Dental, Vision, Life Insurance, PTO, Paid Sick Time, and 401(k)