Executive Assistant & Office Manager at Growth-Stage Fintech Startup

Growth-stage fintech company, backed by top venture and banking investors, is looking for an Executive Assistant & Office Manager to support their leadership team. This is an exciting opportunity to join a tight-knit, highly organized team as their first in-house admin hire. In this role, you'll coordinate travel for a handful of team members, manage the day-to-day office (supplies, guests, conference rooms), and partner closely with the team on event and conference logistics, from registrations to hotels to on-the-ground coordination. Someone who is a self-starter, extremely organized, and proactive, with strong instincts for anticipating needs and following through without being asked. This is an in-office role, 5 days/week, based in NYC's Flatiron neighborhood. 110-140K DOE + equity, benefits, 401K, and unlimited PTO.

Responsibilities

• Coordinate travel logistics, including flights and hotel options, for approximately 5-10 team members as needed.


• Support scheduling by helping find meeting times across groups when looped into email threads.


• Manage office operations, including ordering supplies, snacks, and lunch, booking conference rooms, and welcoming guests.


• Support event and conference logistics, including registrations, hotel coordination, and room blocks (roughly 20% of role).


• Provide proactive, periodic status updates on ongoing projects without needing to be prompted.


• Serve as a reliable, on-top-of-it presence for a team that values transparency and follow-through.

• Previous experience in an administrative, EA, or office management capacity, ideally at a startup or fast-paced company.


• Exceptional organizational skills and strong attention to detail.


• Proactive and self-directed, with the ability to execute without heavy oversight.


• Comfortable working with a wide range of personalities and communication styles.


• Strong sense of urgency and responsiveness, particularly during standard working hours.


• Excellent written and verbal communication skills, with a professional, polished presence.


• Proficient with workplace tools such as Slack, Gmail, and Google Sheets/Excel; familiarity with AI tools like Claude is a plus.


• Excited to work 5 days a week from an NYC office.