Executive Assistant Clinical Director

Job description:

Job Summary
We are seeking a highly organized and proactive Executive Assistant Clinical Director in managing complex clinical operations, administrative functions, and strategic initiatives within a dynamic environment. The ideal candidate will possess exceptional communication skills, a strong understanding of Applied Behavior Analysis systems, and the ability to navigate diverse clinical and educational settings with energy and precision.

Responsibilities

Quality Assurance & Clinical Excellence

• Design, implement, and maintain quality assurance systems across all ABA programs


• Conduct regular audits of clinical programming, data collection, treatment integrity, and documentation


• Monitor adherence to evidence-based practices and organizational standards


• Identify trends, gaps, and opportunities for continuous quality improvement


• Partner with leadership to develop and execute quality improvement initiatives


• Performs other duties as assigned

Auditing & Compliance

• Conduct routine and random audits of clinical records, session notes, and treatment plans


• Ensure compliance with payer requirements, authorization parameters, and billing standards


• Monitor adherence to regulatory, ethical, and organizational policies


• Collaborate with billing and operations teams to ensure accuracy and integrity of service delivery documentation


• Prepare audit reports and provide actionable recommendations


• Performs other duties as assigned

Staff Performance, Coaching & Mentorship

• Provide ongoing coaching and mentorship to BCBAs to strengthen clinical decision-making, supervision, and leadership skills


• Support RBT performance through collaboration with supervising BCBAs


• Conduct performance feedback sessions aligned with organizational KPIs


• Assist in developing Performance Improvement Plans when needed


• Promote a culture of accountability, growth, and professional development


• Performs other duties as assigned

KPI Accountability & Performance Management

• Monitor and track key performance indicators (KPIs) for BCBAs and RBTs (e.g., supervision compliance, data integrity, session utilization, documentation timeliness)


• Analyze performance data to identify trends and inform decision-making


• Hold staff accountable to performance expectations through structured feedback systems


• Collaborate with leadership to refine and operationalize performance metrics


• Performs other duties as assigned

Training & Development

• Support onboarding and ongoing training initiatives for clinical staff


• Develop and deliver training related to quality standards, compliance, and best practices


• Assist in building scalable systems for staff competency development


• Performs other duties as assigned

Strategic & Operational Support

• Act as a liaison between the Executive Clinical Director and clinical teams


• Support implementation of organizational initiatives and strategic priorities


• Participate in leadership meetings and contribute to decision-making processes


• Lead or support special projects as assigned


• Performs other duties as assigned

Qualifications

• Board Certified Behavior Analyst (BCBA) in good standing


• Master’s degree in applied Behavior Analysis, Psychology, or related field


• PhD level in Applied Behavior Analysis, Psychology or related discipline preferred


• Minimum of 10 years of experience in ABA service delivery


• Minimum of 5–7 years of leadership and supervisory experience


• Strong knowledge of payer requirements, documentation standards, and compliance regulations


• Demonstrated experience in staff coaching, performance management, and systems development

If you feel as though you would be the ideal candidate and meet the required qualifications, apply today!

Benefits:

• Health insurance


• Life insurance


• Paid time off


• Professional development assistance


• Tuition reimbursement


• Vision insurance

Education:

• Master's (Required)

License/Certification:

• BCBA (Required)

Location:

• Melbourne, FL 32901 (Preferred)

Ability to Commute:

• Melbourne, FL 32901 (Required)

Ability to Relocate:

• Melbourne, FL 32901: Relocate before starting work (Required)

Work Location: In person