Executive Assistant for Office of the Provost

Description

About the Job

The Executive Assistant to the Office of the Provost helps advance the Strategic Priorities of the University's chief academic office by coordinating academic efforts, activities, and events; managing communications; and ensuring effective administration across multiple academic modalities: CCU, CCU-Online, and CCU-Academy. The Executive Assistant prepares Academic Affairs reports for the Board of Trustees and University leaders in addition to organizing and maintaining multiple types of academic records for the office.

This individual must possess excellent organizational ability, discretion, communication skills, and a commitment to Christ-centered higher education.

The Office of the Provost exists not merely to administer academic operations but to cultivate an academic culture ordered toward wisdom, meaningful work, and blessing. The Executive Assistant plays a vital role in supporting that mission through excellence in execution, stewardship, communication, and service.

Job Location

Fully on-site - must reside and work legally in the U.S. Regular work location: Lakewood, Colorado

About CCU

Colorado Christian University is the premier interdenominational Christian university in Colorado and the Rocky Mountain region, delivering world-class education to thousands of students. The fully accredited, nonprofit University is located in Lakewood, Colorado, a suburb of Denver.

Colorado Christian University was founded in 1914. CCU’s motto is--grace and truth. This motto comes from John 1.14: “And the Word became flesh and dwelt among us, and we have seen his glory, the glory as of the only Son from the Father, full of grace and truth.” (ESV)

CCU's mission is Christ-centered higher education transforming students to impact the world with grace and truth.

Colorado Christian University cultivates knowledge and love of God in a Christ-centered community of learners and scholars, with an enduring commitment to the integration of exemplary academics, spiritual formation, and engagement with the world. We envision graduates who think critically and creatively, lead with high ethical and professional standards, embody the character and compassion of Jesus Christ, treasure the gospel, and who thereby are prepared to impact the world in their callings.

CCU embraces an educational model that was present at the foundation of many of the great Western and American universities. It is made up of three pillars—competence, character, and Christ-centered faith. Secular universities have abandoned two of those pillars. We think this is a major oversight that eventually undermines education. Furthermore, we believe this classical educational model is both life-giving and greatly needed in our time.

A leader in higher education, CCU has been consistently ranked in the top 2 percent of colleges and universities nationwide for its core curriculum by the American Council of Trustees and Alumni. CCU has had ten consecutive years of enrollment growth and has been named one of the five fastest-growing master’s granting universities by The Chronicle of Higher Education.

CCU offers more than 200 degree program options for traditional and adult students through its two colleges--the College of Undergraduate Studies and the College of Adult and Graduate Studies. More than 9,000 students attend the University on the main campus, in regional centers throughout Colorado, and online.

What is most appealing about working at CCU?

1. Faith-Friendly: CCU's culture is unique to higher education. Where else can you pursue professional excellence while reading Scripture, praying with colleagues and students, and contributing to the advancement of Christian values?
2. Convictionally Christian: As a university, we maintain an enduring commitment to Christ, His Kingdom, and the truth of God's Word.
3. Live Out Your Calling: We are a traditional evangelical university where you can invest your God-given talents and abilities alongside coworkers and teammates while having a profound influence on students as they deepen their relationship with Jesus Christ.
4. Equip Students for Kingdom Work: You can be a part of helping students discover their callings and preparing them for positions of significant leadership in the church, business, government, education, and other professions, as a key part of our University's Strategic Priorities.

We're looking for candidates who have:

1. Bachelor's degree preferred. Equivalent combination of education and experience may be considered.
2. Minimum of three years of executive administrative support experience preferred.
3. A demonstrated commitment to the mission, Statement of Faith, and Strategic Priorities of Colorado Christian University. An appreciation for Christian higher education and a desire to contribute to the formation of students, faculty, and academic programs.
4. Exceptional organizational and project management skills with a proven ability to coordinate multiple priorities simultaneously.
5. The ability to manage highly confidential information with discretion, professionalism, and sound judgment.
6. Strong written and verbal communication skills capable of representing the Office of the Provost with excellence and credibility.
7. Experience supporting senior leaders in complex organizations.
8. Skill in planning events, coordinating staff to execute events, and gathering information for reports.
9. The ability to coordinate cross-functional projects involving multiple departments and stakeholders.
10. Strong attention to detail while maintaining awareness of broader institutional priorities.
11. The capacity to anticipate needs, solve problems proactively, and execute initiatives independently.
12. Proficiency in Microsoft Office, data management systems, scheduling platforms, and collaborative technology tools.
13. A service-oriented mindset characterized by humility, professionalism, hospitality, and stewardship.

Key Job Duties

Mission Contribution

CCU's mission is Christ-centered higher education transforming students to impact the world with grace and truth. In this role, the Executive Assistant contributes to the mission by supporting the leadership, coordination, and execution of academic initiatives that strengthen institutional integrity, cultivate faculty excellence, advance curriculum innovation, and promote the University's vision of Wisdom, Work, and Blessing.

Administrative Support

1. Prepare agendas, reports, briefing documents, presentations, and follow-up communications.
2. Track major academic initiatives and ensure timely completion of assigned action items.
3. Facilitate communication among academic leaders across the University and draft correspondence, presentations, memoranda, and official communications.
4. Coordinate event logistics and external engagements.
5. Maintain records associated with institutional reporting, regulatory submissions, and academic policy review.
6. Support annual reporting processes, including board reports and year-in-review publications.
7. Manage documentation for retention, persistence, enrollment, scholarship, and student success initiatives.
8. Coordinate budget tracking, purchasing requests, and assigned administrative processes.
9. Supervise student staff and delegate projects that provide meaningful value for the office but also develop student competencies and communication skills.

Academic Innovation Support

1. Track progress of new program development initiatives.
2. Coordinate communication among faculty, deans, enrollment, marketing, and academic technology teams.
3. Assist with academic project implementation across residential, online, and hybrid programs.
4. Assist with catalog revisions, program proposals, and curriculum approval workflows.

Faculty Programs and Events

1. Coordinate faculty development workshops, seminars, retreats, and special events.
2. Assist with faculty recognition programs, awards, and celebrations.
3. Support faculty onboarding and development initiatives.
4. Assist with faculty surveys, communications, and scheduling coordination.

Culture and Hospitality

1. Foster an environment of professionalism, Christian hospitality, and service.
2. Assist in creating a welcoming and mission-centered experience for faculty, staff, students, donors, trustees, and visitors.
3. Support events and initiatives that strengthen the intellectual, spiritual, and relational life of the University.

Defining Mark of Success

The Executive Assistant succeeds when the Office of the Provost functions with exceptional clarity, coordination, responsiveness, and effectiveness, allowing academic leaders to focus on advancing Colorado Christian University's mission while ensuring that institutional priorities are executed with excellence.

Success is reflected in a Provost's Office that models stewardship, professionalism, and Christian service while advancing a university culture characterized by wisdom, meaningful work, and blessing.

Work Environment

While performing the duties of this job, you may be required to walk, stand, sit, reach with hands and arms, balance, stoop, speak with clarity, and have appropriate vision and hearing capabilities. Requires sitting at a desk, working on a computer, and conducting phone conversations for extended periods. The employee must occasionally lift and/or move up to 25 pounds. You may be required to work occasional irregular hours, including some nights and weekends.

What We Offer Our Employees

We offer competitive compensation and benefits packages to all employees. Our benefit package includes: a tuition waiver program, excellent healthcare, generous paid time off, a matching 403(b) retirement plan, and additional organizational paid benefits and voluntary benefit offerings.

Colorado Christian University’s pay philosophy is based on internal and external data for pay equity; along with budgetary considerations for effective stewardship. Pay will be assigned based on relevant experience at a range of $23.07 - $24.03 per hour. We reserve the right to pay an equitable rate that we believe is within our salary structure or that may fit a candidate’s qualifications or experience for the job. A wage range posted is not a guarantee of a specific wage range for a job offer. CCU reserves the right to make pay decisions based on economic and equity considerations to attract the best possible talent. CCU does not determine pay based on sex or any other protected status.

Application Deadline: Position will be posted until filled. 

Spiritual Requirements

1. Committed follower of Jesus Christ, who believes there is no salvation apart from faith in his atonement on the cross, by grace alone becoming "born again" thus beginning a personal relationship with Christ, the Son of God.
2. Able to effectively communicate personal faith and apply biblical principles and convictions in the workplace. Must have a strong sense of calling to the ministry of Colorado Christian University.
3. Regularly attend and be engaged in meaningful involvement in a Bible-believing evangelical local church. Knowledgeable about the Word of God and passionate about Christian education.
4. Must be a traditional evangelical Christian whose lifestyle is in consonance with sound Christian principles, is compatible with CCU’s Statement of Faith, and is in agreement with the Strategic Priorities promulgated by the University.

Review of applications will continue until the position is filled. Colorado Christian University does not discriminate on the basis of race, color, national origin, ethnicity, ancestry, sex, age, physical or mental disability, military or veteran status. CCU is committed to an environment free from discrimination and harassment and calls on every member of the university community to be vigilant in deterring and reporting all violations. CCU does reserve the right to exercise preference on the basis of religion in all of its employment practices. All employees who work at CCU must demonstrate a spiritual testimony consistent with our evangelical mission and follow our lifestyle expectations.