Executive Assistant - Global Corporate and Strategic Accounts

IDEXX is seeking a highly organized, proactive, and professional Executive Assistant to support the Senior Vice President of Global Corporate and Strategic Accounts and their team. This role offers the opportunity to collaborate with a dynamic group of administrative professionals in a fast-paced, team-oriented environment.

The ideal candidate is tech-savvy and consistently stays one step ahead. You will enable your executive to operate efficiently and effectively by managing logistics, anticipating needs, and ensuring seamless day-to-day operations.

This position will be based out of our Westbrook ME location.

Why This Role Matters:

The Executive Assistant plays a vital role in enabling the Senior Vice President and the Global Corporate and Strategic Accounts team to operate at peak effectiveness. By proactively managing priorities, streamlining logistics, and anticipating needs, this position ensures seamless day-to-day operations in a fast-paced, global environment. Acting as a central point of coordination and communication, the role enhances team productivity, supports strategic initiatives, and allows leadership to stay focused on driving business growth and delivering results.

In the role of Executive Assistant: 

• Provide high-level administrative support to the Senior Vice President Global Corporate and Strategic Accounts, and their team, with professionalism, discretion, and efficiency.  

• Provide administrative support via calendar and meeting management, resolving scheduling conflicts, facilitating meeting logistics and technology, and preparing meeting agendas and materials.

• Coordinate domestic and international travel, prepare expense reports, and manage Concur submissions.  

• Assist with presentation creation and will join key meetings when appropriate to stay ahead of deliverables and identify support opportunities.  

• Manage projects of varying scope and complexity. 

• Remain knowledgeable of business unit policies. 

• Facilitate information flow among team members, answer questions and provide supply information as needed.

• Be a “go to” person for a dynamic, collaborative, and fast paced team globally.

• Work closely within a team of administrative professionals within line of business as well as throughout the organization.

What You Need to Succeed: 

• You will need to be a master multi-tasker with the ability to shift priorities easily and often. 

• You will enjoy working in a fast-paced and dynamic work environment and take pride in checking items off your list. 

• Exceptional communication skills with close attention to detail. 

• Excellent customer service skills are imperative, starting with a can-do attitude with a focus on being positive, proactive, and providing solutions. 

• Technical skills and advanced proficiency of the Microsoft Office platform are required. Confidence in troubleshooting video conferencing or meeting room audio visual challenges are strongly encouraged. 

• Experience working in Smartsheet a plus but not required.

• You must demonstrate a high level of service and professionalism. 

• You will be comfortable with ambiguity and confidence in making decisions in the moment when direction is limited. 

• The ideal candidate will have three to five years of administrative or office experience in a corporate environment. 

Location:  This position will be based out of our Westbrook, ME location.