Executive Assistant / Office Manager - Home Health Care

🌟 Join KeystoneCare as an Executive Administrative Assistant to the CEO & Office Manager 🌟

Wyndmoor, PA | On‑Site | Full‑Time

Make your next career move one that places you at the heart of a mission‑driven organization—supporting leadership, strengthening operations, and contributing to a team devoted to compassion, dignity, and exceptional care.

At KeystoneCare, our work goes far beyond healthcare. We are a community‑focused, Medicare‑Certified and CHAP‑accredited Home Health & Hospice organization serving the greater Philadelphia region. Every day, our teams deliver comfort, support, and expert care to patients and families—meeting them with humanity and hope at some of life’s most vulnerable moments.

As an Executive Administrative Assistant to the CEO & Office Manager, you will play a vital role behind the scenes—helping ensure our mission thrives. You will support our CEO, coordinate key operations, and help keep our organization running smoothly and efficiently. This is impactful, meaningful work… where your organizational strength and leadership support truly make a difference.

Key Responsibilities

• Manage the CEO’s calendar, schedule meetings, and coordinate travel arrangements
• Prepare, edit, and format correspondence, reports, and presentations
• Serve as the primary point of contact for internal and external communications
• Organize and maintain confidential files, documents, and records
• Assist with board meetings, including agenda creation, materials, and minutes
• Track, monitor, and follow up on action items, deadlines, and deliverables
• Support organizational initiatives, special projects, and operational priorities
• Work on‑site in Wyndmoor, PA, Monday through Friday

Why Work With Us?

Joining KeystoneCare means joining a team driven by purpose, community, and compassion.

💙 Meaningful Mission

Your skills directly support the teams who care for patients and families during their most important moments.

🤝 Supportive Culture

We are a collaborative, warm, and values‑centered organization where every team member is respected and heard.

🌱 Room to Grow

You’ll have opportunities to learn, contribute to high‑level projects, and expand your administrative and leadership skills.

💼 Competitive Compensation & Benefits

We offer a strong salary package, healthcare benefits, PTO, and organizational perks that support your well‑being.

Bring Your Strengths. Make an Impact.

If you are passionate about staying organized, supporting executive leadership, and contributing to a mission that truly matters, we’d love to meet you.

Apply Today!

Join a team where your work fuels compassion, care, and community.

* We prefer candidates to possess an Associate’s or Bachelor’s degree; however, we are open to considering individuals with equivalent professional experience who can clearly demonstrate their ability to meet the demands of the role.

* A minimum of three (3) years of experience providing executive‑level administrative support is required. Strong preference will be given to candidates with experience in healthcare, home care, or hospice environments, as familiarity with these settings and their regulatory frameworks is highly beneficial.

* The ideal candidate will demonstrate exceptional organizational and time‑management skills, with the ability to efficiently manage multiple priorities, shifting deadlines, and competing demands.

* Outstanding written and verbal communication skills are essential. The individual must be able to convey information clearly, professionally, and tactfully to a wide range of internal and external stakeholders.

* Proficiency in the Microsoft Office Suite (including Outlook, Word, Excel, and PowerPoint) and familiarity with virtual meeting platforms is required, as these tools are integral to daily operations and communication.

* A high level of integrity and discretion is critical. The ability to handle confidential and sensitive information responsibly, while maintaining compliance with privacy and regulatory requirements, is a paramount expectation of this role.

• Free Lunch Provided Daily
• Eligible for quarterly Bonus for meeting sales targets
• Accrued Paid Time Off
• Paid Holidays
• Medical, Dental, Vision, and Aflac plans available
• $25K Company Paid Life Insurance Policy
• Retirement plan with discretionary employer match
• Travel reimbursement between work sites