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Filevine is a Legal AI company delivering Legal Operating Intelligence for the future of legal work. Grounded in a singular system of truth, Filevine brings together data, documents, workflows, and teams into one unified platform—where modern legal work happens with clarity and consistency.
We are looking for an executive assistant to support the CRO. This person will handle a wide range of administrative and executive support related tasks and will be able to work independently with little supervision. This person will be very well organized, flexible and enjoy the administrative challenges of supporting a fast-paced executive.
The ability to interact with staff (at all levels) in a fast paced environment, sometimes under pressure, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism and confidentiality is crucial to this role. Expert level written and verbal communication skills, strong decision making ability and attention to detail are equally important.
Responsibilities
- Maintain appointment schedule by planning and scheduling meetings, conference, teleconference, and travel
- Organizing CRO’s time by reading, researching and routing correspondence: drafting letters and documents; collecting and analyzing information; initiating telecommunications
- Prepare and submit expense reports on behalf of the CRO
- Produce information by transcribing, formatting, inputting, editing, retrieving, copying and transmitting text, data, and graphics
- Collecting and analyzing information to prepare reports and prep CRO for meetings
- Provide historical reference by developing and utilizing filing and retrieval systems and potentially recording meeting discussions
- Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies
- Contribute to encouraging, high performing team culture by completing individual tasks to achieve team goals.
Qualifications
- 1+ years as an Executive Assistant to C-level executives or Partners at professional services firms
- Experience operating in a fast growing company; tech company experience preferred
- Highly organized
- Able to anticipate needs and dependencies without being asked or directed
- Excellent time management and prioritization
- Superior writing/editing skills
- Flexible and willing to perform other duties as requested
- Strong attention to accuracy and detail
- A life long learner, constantly learning, improving and innovating
- Tech savvy
This is an onsite position based in our Sugar House office location
Competitive PTO and Holiday Schedule
Medical, Dental, vision and life insurance
Competitive Compensation and benefits package
Opportunity to learn from a dedicated leadership team
Dynamic, rapidly growing company, focused on helping organizations thrive
Cool Company Benefits:
- A dynamic, rapidly growing company, focused on helping organizations thrive
- Medical, Dental, & Vision Insurance (for full-time employees)
- Competitive & Fair Pay
- Maternity & paternity leave (for full-time employees)
- Short & long-term disability
- Opportunity to learn from a dedicated leadership team
- Top-of-the-line company swag
Privacy Policy Notice
Filevine will handle your personal information according to what’s outlined in our .
Communication about this opportunity, or any open role at Filevine, will only come from representatives with email addresses using "filevine.com". Other addresses reaching out are not affiliated with Filevine and should not be responded to.
We may use artificial intelligence (AI) tools to support parts of the hiring process, such as reviewing applications, analyzing resumes, or assessing responses and identifying potential inconsistencies or verification signals in application materials based on available information. These tools assist our recruitment team but do not replace human judgment. Final hiring decisions are ultimately made by humans. If you would like more information about how your data is processed, please contact us.
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