Executive Assistant to the Chief Executive Officer

Summary of Position

The Executive Assistant to the CEO works closely with the CEO to coordinate executive priorities and selected
organization-wide responsibilities. The position supports strategic planning, Board governance, CEO-led
meetings, and assigned projects and processes while helping translate decisions into action and maintain
follow-through across departments. Responsibilities may expand as the needs and capacity of the CEO’s office
evolve. This is a non-exempt position.

Accountability

Reports to the Chief Executive Officer.

Core Responsibilities

• Demonstrates understanding of and commitment to the mission, values, and culture of St. Joseph’s
Indian School
• Maintains confidentiality and exercises sound judgment when handling sensitive information
• Demonstrates reliability, discretion, and consistent follow-through in carrying out assigned
responsibilities

Responsibilities

1. Coordinates the CEO’s priorities and assigned organizational work.
• Provides executive and administrative support directly connected to the CEO’s responsibilities
• Prepares relevant background information for matters requiring the CEO’s review or decision
• Coordinates assigned projects and priorities from planning through completion, clarifying
responsibilities, timelines, and next steps
• Follows up with responsible leaders and keeps the CEO informed of progress, upcoming decisions,
deadlines, and follow-up needs
2. Supports the organization’s strategic planning process.
• Maintains the schedule for progress updates, quarterly meetings, and other strategic plan activities
• Works with priority leads to gather updates and prepare concise organization-wide progress
information
• Tracks decisions and follow-up needs, bringing matters requiring leadership attention forward
3. Coordinates Board and committee activities in partnership with the CEO and Board Chair.

• Coordinates meeting schedules, agendas, materials, minutes, signatures, approvals, and followthrough
• Maintains governance records and a calendar of recurring Board responsibilities
• Supports communication with Board members and tracks Board decisions, requests, evaluations,
policy reviews, and other required actions
• Participates in and supports CEO-led meetings and related organizational engagement.
• Participates as a contributing member of assigned leadership and organizational meetings, offering
relevant organizational knowledge and perspective
• Organizes assigned leadership meetings, town halls, and other organization-wide meetings or
events
• Prepares agendas and meeting materials with the CEO and documents decisions and follow-up
responsibilities
• Supports the preparation of executive communications and related materials for the CEO’s review
4. Manages assigned executive and organizational processes.
• Administers document management system workflows, including user support
• Coordinates the intake, routing, tracking, and completion of contracts, electronic signatures,
executive documents, and other assigned processes
• Works with responsible leaders to keep assigned processes moving and recommends practical
improvements to recurring workflows
• Assumes additional executive-office processes and cross-organizational projects as organizational
needs evolve
5. Performs other duties as required by the CEO.

Qualifications

• Bachelor’s degree preferred; an equivalent combination of education and progressively responsible
experience may be considered
• At least five years of progressively responsible experience supporting senior leaders or coordinating
work across departments; relevant experience may include executive support, governance, operations,
or project management
• Ability to work effectively across leadership and departments, build strong working relationships, and
maintain follow-through
• Sound judgment and discretion, including the ability to work independently with confidential,
sensitive, or time-critical matters
• Strong written, verbal, and organizational skills, including the ability to identify central issues, prepare
clear meeting documentation, and tailor information to the audience
• Proficiency with Microsoft 365 and the ability to learn and administer PolicyTech, DocuSign, and other
organizational systems

Physical Demands

• Uses both hands and wrists repetitively for prolonged periods.
• Driving is required.
• Some supervision may require standing for prolonged periods.

Expectations of Hours Worked

40 hours per week. Some scheduling flexibility is required for Board meetings and other organizational
activities outside regular business hours.