Executive Assistant-Senior

Job Description:

We are seeking a highly organized and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. This role serves as a trusted partner to our VP of Operations, managing complex calendars, coordinating priorities, and ensuring seamless day-to-day operations. The ideal candidate brings strong project management capabilities, with the ability to plan, execute, and track key initiatives while maintaining alignment across stakeholders.

In addition to managing scheduling and communications, this individual will lead and support event planning efforts, including coordinating logistics, vendors, and agendas for both internal and external meetings and events. The Executive Assistant will act as a central point of coordination, ensuring deadlines are met, information flows efficiently, and leadership is well-prepared for all engagements.

Success in this role requires exceptional attention to detail, strong communication skills, and the ability to manage competing priorities in a fast-paced environment. A high level of discretion, professionalism, and the ability to anticipate needs are essential.

Essential Functions

• Primary responsibilities include partnering with the leader on task management and coordinating high-stakes, strategic initiatives, and serving as a liaison with other internal and external stakeholders. Work is broad in scope and may involve system-level coordination with multiple markets, facilities, sites, service lines/departments, and boards.
• Caregiver understands the business strategy and works as a competent auxiliary member of the leadership team actively supporting team goals and priorities and developing procedures and processes to ensure successful execution of team strategy. This caregiver will create and modify documents and presentations, track and influence performance metrics, and serves as a thought partner to their assigned leader(s).
• The Executive Assistant - Senior provides advanced meeting support including event coordination, remote meeting management, facilitation and creation of meeting materials, and management of multimedia needs.
• Additionally, this caregiver proactively manages executive calendar and email, correspondence, travel/expense management, response to inquiries and requests and support of system needs and priorities. The Executive Assistant - Senior may supervise other administrative caregivers.

Skills

• Team Support
• Meeting Facilitation
• Answering Telephones
• Office Administration
• Communication Work
• Communication
• Interpersonal Communication
• Leadership
• People Management
• Organizing Meetings
• Meeting Management
• Organizing

Required Qualifications

• Demonstrated experience supporting an executive director, multiple managers or functional area in an office setting, or system leader
• Demonstrated ability to work efficiently and effectively in an independent manner
• Demonstrated ability to exercise sound judgement and professional behavior while acting decisively
• Demonstrated organizational and problem-solving skills with high attention to detail
• Demonstrated experience managing calendars, correspondence, travel/expenses, remote and in-person meetings
• Demonstrated interpersonal skills with internal and external senior-level leaders
• Demonstrated proficient verbal and written communication skills including discernment, spelling, punctuation, and grammar
• Demonstrated proficient time management, ability to prioritize and flex work to align with business operational priorities
• Demonstrated ability to manage conflicting priorities without loss of composure

Preferred Qualifications

• Bachelor’s degree. Education must be obtained through an accredited institution. Degree will be verified.
• Experience working in a matrixed healthcare setting
• Leadership experience (e.g., providing training to others on their job duties, coordinating the work of others, coordinating projects, acting as a team lead, and directly supervising others)

Physical Requirements

• Ongoing need for employee to see and read information, labels, documents, monitors, identify equipment and supplies, and be able to assess customer needs. 
• Frequent interactions with providers, colleagues, customers, patients/clients and visitors that require employee to verbally communicate as well as hear and understand spoken information, needs, and issues quickly and accurately. 
• Manual dexterity of hands and fingers to manipulate complex and delicate supplies and equipment with precision and accuracy. This includes frequent computer use for typing, accessing needed information, etc. 
• For roles requiring driving: Expected to drive a vehicle which requires sitting, seeing and reading signs, traffic signals, and other vehicles. 

Location:

Work City:

Work State:

Scheduled Weekly Hours:

The hourly range for this position is listed below. Actual hourly rate dependent upon experience. 

We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.

Learn more about our comprehensive benefits package here.

Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.

At Intermountain Health, we use the artificial intelligence ("AI") platform, HiredScore to improve your job application experience. HiredScore helps match your skills and experiences to the best jobs for you. While HiredScore assists in reviewing applications, all final decisions are made by Intermountain personnel to ensure fairness. We protect your privacy and follow strict data protection rules. Your information is safe and used only for recruitment. Thank you for considering a career with us and experiencing our AI-enhanced recruitment process.

All positions subject to close without notice.