Executive Director/Administrator

Job Description - Executive Director/Administrator

The Executive Director / Administrator is responsible for the overall management and day-to-day operations of a 26–30 bed Assisted Living Facility. This hands-on leadership role ensures regulatory compliance, quality resident care, staff supervision, financial oversight, and occupancy growth. The Administrator serves as the on-site leader, promoting a safe, compassionate, and resident-centered environment.

Key Responsibilities
Daily Operations:

Oversee all daily functions of the community

Ensure compliance with state ALF regulations and licensing standards

Maintain survey readiness at all times

Monitor safety, sanitation, and building maintenance

Participate in on-call rotation and respond to emergencies as needed

Resident Care Oversight:

Ensure residents receive appropriate assistance with ADLs

Oversee medication management systems and documentation

Review incident reports and implement corrective actions

Conduct resident and family meetings as needed

Promote dignity, engagement, and quality of life

Staff Leadership:

Recruit, hire, train, and retain caregivers and med techs

Ensure proper staffing coverage for all shifts

Conduct staff meetings and performance evaluationsProvide ongoing coaching and support

Ensure staff training and certification compliance

Financial Oversight:

Manage operating budget and expenses

Monitor payroll and staffing costs

Oversee billing and collections (if applicable)

Maintain occupancy goals and revenue targets

Occupancy & Community Relations:

Conduct tours and assist with move-ins

Maintain relationships with families and referral sources

Represent the community in local outreach efforts

Support marketing initiatives

Compliance & Risk Management:

Maintain required documentation and resident records

Ensure proper incident reporting

Oversee infection control practices

Maintain emergency preparedness plan

Qualifications:

Minimum 2 years supervisory experience in ALF or senior living preferred

Strong knowledge of state ALF regulations

Experience managing small teams

Basic financial and budgeting knowledge

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Executive Director/Administrator

Job Description - Executive Director/Administrator

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