Executive Meeting Manager

Welcome to Pyramid Global Hospitality, where people come first. As a company that values its employees, Pyramid Global Hospitality is dedicated to creating a supportive and inclusive work environment that fosters diversity, growth, development, and wellbeing. Our commitment to a People First culture is reflected in our approach to employee development, employee benefits and our dedication to building meaningful relationships.

Pyramid Global Hospitality offers a range of employment benefits, including comprehensive health insurance, retirement plans, and paid time off, as well as unique perks such as on-site wellness programs, local discounts, and employee rates on hotel stays. In addition, Pyramid Global Hospitality is committed to providing ongoing training and development opportunities to help our people build the skills and knowledge they need to advance their careers.

Whether you are just starting out in the hospitality industry or are a seasoned professional, Pyramid Global Hospitality offers a supportive and collaborative work environment that encourages growth and fosters success, in over 230 properties worldwide. Join their team and experience the benefits of working for a company that values its employees and is committed to creating exceptional guest experiences.

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About our property:

  Welcome to Hotel Flor Tampa Downtown, Tapestry Collection by Hilton, a true gem in the heart of the city of Tampa. With 210 stylishly appointed guest rooms and 13,042 sq ft. of versatile meeting space, our hotel is not just a destination; it's an experience. As a member of the Pyramid Family, we take pride in fostering a culture that sets us apart as the premier employer in the area.   Every member of our team plays a pivotal role in delivering outstanding service and creating memorable experiences for our guests. We don't just want to be a hotel people pass through; we aim to be distinguished by our excellent culture. Discover today what a fulfilling career with Pyramid Global Hospitality at Hotel Flor Tampa Downtown can mean for you!

What you will have an opportunity to do:

Welcome to Hotel Flor, nestled in the vibrant downtown area of Tampa, Florida, and proudly part of the Pyramid Global Hospitality portfolio. Boasting 210 stylish guest rooms and 14,000 sq ft of versatile meeting space across xx rooms, Hotel Flor is more than just a place to stay—it's a dynamic environment that seamlessly blends comfort with career opportunities.   In vibrant, diverse, and eclectic ambiance of Tampa, Florida embodies the work culture fostered by Pyramid Global Hospitality, where professional growth and seizing opportunities are at the forefront. As a member of the Pyramid Global team, you'll enjoy benefits such as a 401k with a company match and recognition programs tailored to celebrate your achievements.   Join us at Hotel Flor, where your pathway to a fulfilling career is guided by an excellent People First Culture. It's about being part of a professional team that understands Scottsdale's unique energy while supporting your individual career journey. Welcome to a professional environment within Pyramid Global Hospitality that encourages your personal and professional development!

What you will have an opportunity to do:

Position Summary:

The Executive Meetings Manager (EMM) is responsible for managing and securing small-to-mid-size group business for Hotel Flor. This client-facing role bridges both sales and service, managing the full event lifecycle from initial inquiry through post-event follow-up. The EMM cultivates new relationships, maintains existing ones, and ensures every event exceeds client expectations while meeting revenue goals.

Key Responsibilities:

Sales & Client Management

•  Manage all market segments to generate group business (typically under 30 rooms peak).
• Identify, qualify, and convert new business through proactive prospecting, client visits, and networking.
• Develop and present detailed sales proposals and contracts, ensuring alignment with availability and profitability standards.
• Negotiate rates, terms, and conditions within established parameters or seek approvals for exceptions.

Event Planning & Execution

• Serve as the primary point of contact for assigned groups from sale through event execution.
• Coordinate all event details, including meeting room setup, food and beverage requirements, audiovisual needs, and billing.
• Conduct pre-event meetings with clients and internal departments to ensure seamless communication and flawless service.
• Personally host site visits, client lunches/dinners, and property tours to build trust and increase conversion rates.

Collaboration & Reporting

• Partners with internal departments including Catering, Banquets, Front Office, and Culinary to align on event needs and deliverables.
• Maintain accurate records of client interactions, contracts, and sales activities in CRM systems (e.g., OPERA or Delphi).
• Prepare regular activity reports, booking pace updates, and forecasts as required by the Director of Sales.
• Participate in weekly sales meetings, departmental briefings, and strategy sessions.

Brand Representation & Professional Development

• Attend industry events, sales missions, and association meetings (e.g., MPI, HSMAI) to represent the hotel and build market presence.

Support hotel initiatives and cross-functional projects as assigned.

What are we looking for?

What we are looking for in our candidate:

Excellent communication skills with the ability to negotiate, convince, sell, and influence prospects and hotel guests.

· Advanced knowledge of the sales and hospitality principles and practices.

· Results-oriented writing techniques and strategies for correspondence, i.e. letters, reports, proposals.

· Appropriate and accurate grammar and punctuation in written communication.

· Ability to maximize impact, maintains interest, and establishes a rapport with your audience when conveying information.

· Ability to proactively prioritize needs and effectively manage time and resources.

· Understanding the positioning of the hotel, services provided, and how the hotel can meet the needs of clients.

· Two-four years of employment in the hospitality industry or related sales field.

Compensation:

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Pyramid Global Hospitality is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Actual compensation packages are based on a wide array of factors unique to each candidate, including but not limited to skill set, years & depth of experience, certifications and specific office location. This may differ in other locations due to cost of labor considerations.