Executive /Personal Assistant to the CEO

Executive/Personal Assistant to the CEO

Job details

Salary

$60,000 - $70,000 a year DOE

Job Type

Full-time

Qualifications

Microsoft Office: 1 year (Required)

C- level household/personal management: 1 year (Required)

Work authorization (Required)

Ability to pass background check required for employment

Willingness to wear mask at healthcare office space

Full Job Description

reSTART is seeking an Executive/Personal Assistant who will report to the CEO and provide executive support in a one-on-one working relationship. Your main objective as the CEO's executive/personal assistant is to keep her above water diligently. You will be the keeper of all her details and the master of all her projects. The ideal candidate will exercise good judgment in a variety of situations, utilize strong written and verbal communication, will have administrative and organizational skills, and the ability to maintain a realistic balance among multiple priorities. You will push back when necessary and ensure she's balancing her time and prioritizing her day as efficiently as possible. 

The Executive/Personal Assistant deals with highly sensitive, confidential information and interacts with a diverse group of key management, customers, and providers. A high degree of professionalism and strong independent judgment is required to plan, prioritize, and organize the CEO’s busy schedule to include personal and business activities.

This is a Hybrid-Remote position based out Bellevue, Washington. Will be required to commute to Bellevue, Washington. In any given week you may drive 1-3 times to the Monroe campus, 1-2 times to the Fall City campus or home office, or you may work out of the Bellevue office, or spend time working from you own home based office after you become familiar with the CEO's schedule and needs. 

Job Responsibilities:

Assists the CEO with daily administrative duties and completes a broad variety of administrative tasks that include managing an active calendar of appointments; completing expense/local tax reports; composing and preparing correspondence; arranging complex agendas, and travel to multiple campuses on the east side on any given day

Handles the CEO’s personal projects and errands as assigned. This includes but is not limited to; scheduling personal appointments. Demonstrating a hands-on approach to daily campus maintenance (e.g., pitching in if something is out of place, messy, needs cleaning for important events, etc.). Willingness and ability to shop for items needed. Carry out various personal needs such as shopping, arranging social reservations, managing and coordinating gift purchases, and knowledge of family calendar and activities.

Compiling documents for meetings, taking notes at meetings at the CEO’s request, setting up TV/Computer for MS Team meetings

Perform administrative and office support, such as letters, MS Word and spreadsheet creation, faxing, emailing, maintenance of filing system, fixing printers, and contact database

Maintain professionalism and strict confidentiality with all materials, and exercise discretion when interfacing with the business

Answer phone calls for the CEO; take messages; answer all routine and non-routine questions.

Proofreads copy for spelling, grammar, and layout, making appropriate changes. Responsible for accuracy and clarity of final copy

Various other tasks as assigned

Manage multiple email inboxes, including the CEO's

Alert the CEO of critical emails she receives

Experience:

Understanding of small business administration and start-up culture

5 years’ experience in an administrative role reporting directly to upper management

2 years C-Level executive household management

Superb written and verbal communication skills

Ability to anticipate needs and take action without requiring detailed direction in relation to routine responsibilities

Strong time-management skills and the ability to organize and coordinate multiple projects at once

Proficiency in Microsoft Office and other office productivity tools, with the aptitude to learn new software and systems

Proven ability to function effectively in an independent environment with discretion.

Understanding confidentiality, discretion, and adaptability in various competing demands

Detail Oriented

Strong interpersonal skills with the ability to build relationships

Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge

Ability to ask questions when things seem vague

Additional Licenses, Certifications and Requirements

Completion of CPR (in-person), First Aid 

Proof of negative TB test 

Pass criminal background check

Clean drug screen (including marijuana)

Be at least 21 years old

Valid WA State Food Handler's permit

Work Environment/Physical Demands:

Generally, running errands in a home/office environment, sitting in front of a computer and/or in meetings, Must have driver’s license and personal vehicle.

Job Type: Full-time/Part Time

Pay: $60,000.00 - $70,000.00 per year ($30-35 per hour)

Work Location: Bellevue; with occasional travel to Fall City/Carnation/Duvall/Monroe