Fabrication Office Supervisor

Mazak Corporation is looking for an Office Supervisor to join the Fabrication team. The Fabrication Office Supervisor is responsible for leading the daily execution, organization, coordination, and workflow of the Fabrication office team. This role ensures office associates are properly assigned, schedules are maintained, work orders are processed accurately, and engineering changes, production memos, and documentation are coordinated with production needs.
The Fabrication Office Supervisor serves as the primary point of coordination between Fabrication office functions, production supervision, planning, engineering, and other cross-functional departments. This position provides daily direction, maintains workflow discipline, supports schedule alignment, and ensures office activity is completed accurately, timely, and in support of production execution.
This role requires strong organization, follow-up, communication, and leadership discipline. The Fabrication Office Supervisor must ensure office processes support production flow, reduce confusion, and help the department maintain control of schedule, documentation, and work order execution.

Scope and Responsibilities:
Essential duties include, but are not limited to the following:
• Actively supports a safe and healthy work environment for self and others
• Lead daily office workflow and assign work to Fabrication office associates
• Set, coordinate, and maintain office work schedules to support department priorities
• Oversee and process Fabrication work orders to ensure accuracy, completeness, and timely execution
• Coordinate ECNs, production memos, documentation updates, and related changes with production schedules
• Maintain organization and discipline within the Fabrication office function
• Ensure office associates understand daily priorities, responsibilities, and expected completion timelines
• Monitor open work, aging items, schedule risks, documentation issues, and follow-up needs
• Communicate with Fabrication leadership regarding workload, constraints, staffing needs, and priority changes
• Partner with production supervision, planning, engineering, quality, and other departments to support schedule execution
• Ensure changes in documentation, work orders, and production requirements are communicated clearly to the appropriate parties
• Support training, development, and accountability of Fabrication office associates
• Reinforce expectations for accuracy, responsiveness, communication, attendance, and professional conduct
• Identify process gaps, workflow issues, and opportunities to improve office execution
• Help maintain accurate records, reports, schedules, and department tracking documents
• Escalate abnormal conditions early, including documentation errors, missed updates, work order issues, ECN conflicts, or schedule concerns
• Support continuous improvement initiatives that strengthen safety, quality, delivery, cost, and department stability
• Maintain professional communication with employees, supervisors, managers, and cross-functional teams
• Responsibilities may be reassigned by the supervisor as business needs evolve

Education/Certification:
• High School diploma or equivalent required
• Associate degree, technical certificate, or additional business/manufacturing coursework preferred
• 3+ years of manufacturing, production office, planning, scheduling, or administrative coordination experience preferred
• Previous lead, supervisory, or demonstrated leadership experience preferred
• Experience working with production schedules, work orders, ECNs, memos, or manufacturing documentation preferred
• Lean manufacturing, continuous improvement, or formal leadership training preferred

Skills:
• Strong organizational skills with the ability to manage multiple priorities, schedules, and open items at the same time
• Strong leadership ability with the discipline to assign work, follow up, and hold office associates accountable
• Ability to understand production schedules, work orders, ECNs, production memos, and department documentation flow
• Strong attention to detail and ability to maintain accuracy in a fast-paced manufacturing environment
• Ability to communicate professionally with managers, supervisors, engineers, production employees, and office associates
• Strong follow-up skills with the ability to identify issues early and drive completion
• Ability to support production execution through accurate documentation, schedule coordination, and work order control
• Comfortable working in a manufacturing environment with changing priorities and urgent production needs
• Ability to train, support, and guide office associates while maintaining department standards
• Strong problem-solving ability with the discipline to escalate issues when needed
• Microsoft Office Suite experience required; D365 experience preferred
• Strong reliability, accountability, and ability to lead by example