Facilities Manager

General Responsibilities:

• Coordinate maintenance and repair activities for agency sites, facilities, vehicles, and grounds to support safe, timely operations.


• Serve as the primary liaison with external agencies, vendors, and service partners regarding the security of all agency properties.


• Ensure safety policies and activities meet applicable state and federal regulations.


• Coordinate, review, and administer service contracts as required to support agency operations.


• Liaise with agency directors to support quality, safety, and preventive maintenance practices across facilities.


• Work with agency directors and site representatives to identify infrastructure needs, set priorities, and implement solutions.

Specific Duties:

• Coordinate building repair and maintenance activities, prioritize work orders, assign resources, and ensure repairs meet agency standards.


• Provide ongoing supervision, direction, and mentoring to facilities staff.


• Coordinate with building liaisons to keep indoor and outdoor spaces safe, functional, and well maintained.


• Coordinate, supervise, and evaluate facilities staff and volunteers in the performance of their assigned duties.


• Oversee inspection and maintenance schedules for heating and cooling systems.


• Monitor contractor work for compliance with specifications, timelines, and quality standards.


• Plan, solicit bids for, and manage contracted work that cannot be performed by the facilities team.


• Manage the administration building security system, including alarm operation and proxy card access.


• Responsible for opening the administration building and ensuring the facility is accessible, secure, and ready for daily operations.


• Oversee the issuance, tracking, and recovery of keys for all agency buildings.


• Coordinate the development, implementation, and ongoing review of agency safety plans.


• Ensure all agency vehicles are maintained under an appropriate preventive maintenance plan.


• Ensure all agency vehicles utilize uniform tracking forms and remain stocked with required safety supplies.


• Plan, contract, and monitor playground projects for compliance with national and state safety guidelines.


• Oversee inspection, maintenance coordination, and compliance for water wells under EPA and state requirements.


• Participate in personal and professional development activities.


• Serve as a lead contributor on the agency safety committee.


• Perform other duties as assigned.

Education and Experience Qualifications:

• Minimum
  of
  a
  high
  school
  diploma,
  or
  equivalent,
  and
  a
  minimum
  of
  three
  years’ experience in facilities or logistics management.
  
  

Additional Requirements

• Must have
  proficient
  computer
  skills
  (Word,
  Excel,
  Outlook,
  and Internet).


• Strong oral and written communication skills, with the ability to communicate clearly and professionally at all organizational levels.


• Demonstrated initiative, flexibility, attention
  to
  detail,
  and
  ability
  to
  multitask
  effectively.


• Must have reliable transportation, valid driver’s license,
  provide
  proof
  of
  insurance, and MMCAA’s “Insurance Carriers driving record review.


• Pass State Police criminal clearance, driving record review, DHS Child Abuse/Neglect clearances.


• Successfully complete required background checks at time of hire and when requested.


• Physically
  able
  to
  lift
  and
  carry
  up
  to
  50
  pounds
  on
  a
  daily basis.


• Ability
  to
  work
  on
  roofs,
  get
  on
  and
  off
  ladders,
  and
  enter
  confined
  spaces,
  such
  as
  crawl spaces.


• Ability to work in varied environmental conditions, including subzero cold, heat, rain, and dust.


• Receive and maintain State of Michigan Water Well
  Operator
  Level
  5 certification.


• Receive
  and
  maintain
  certificate as
  a
  Certified
  Playground
  Safety Inspector.


• Must be self-directed, coordinate assigned tasks, and adapt to new challenges daily.