Facilities Manager

Sacred Heart Catholic Church

Facilities Manager

REPORTS TO: Pastor/Business Manager POSITION DETAIL: Full Time, Non-Exempt

POSITION SUMMARY: 

The Facilities Manager advances the parish vision by fostering safe and clean facilities that promote the mission of Sacred Heart Parish. Reporting to the Business Manager working under the direction of the Pastor and in collaboration with clergy, staff, volunteers, and vendors; this position is responsible for the operation and maintenance of the campus buildings, grounds, and equipment.

EXPECTATIONS OF EMPLOYEE:

• Adhere to all policies, safety policies and procedures and the core values of the Catholic Church
• Act as a role model within and outside the organization
• Perform duties as defined, assigned and as workload necessitates 
• Maintain a positive, respectful, and highly communicative attitude and approach
• Maintain a demeanor that creates a positive team atmosphere, develops good relationships, and builds community with parishioners, staff, and volunteers
• Consistently report to work prepared to perform duties of position 
• Manage time well and meet organization productivity standards

ESSENTIAL DUTIES AND RESPONSIBILITIES: 

To complete this job successfully, an individual must be able to perform each essential duty and fulfill each responsibility satisfactorily. 

• Responsible for providing a safe and secure physical environment for our parish community. 
• Responsible for cleanliness, appearance, functionality and maintenance of buildings, grounds, and equipment owned or rented by the parish.
• Responsible for development of equipment replacement and facilities upkeep schedules, and timely acquisition of approved replacements.
• Responsible for developing process improvement initiatives that enhance functions or improve financial performance of the organization.
• Works with the Business Manager to maintain accurate records of equipment purchases and facilities documents (construction documents, blueprints, site surveys, renderings, certifications, and licenses).
• Responsible for scheduling routine and special cleaning projects and equipment repairs to minimize conflicts with scheduled events.
• Responsible for direction and collaboration of volunteers and vendors on maintenance and projects.
• Assists with risk management, facilities management, budgetary expenditures, and technology infrastructure support.
• Makes the routine purchases of the organization, including maintenance and cleaning supplies avoiding shortcuts that might save dollars at the expense of safety.
• Assists in determining and recommends the use of outside contractors for operational tasks that are beyond the scope of staff expertise with a focus on safety first and meeting all codes and Diocesan regulations.
• Schedules and supervises the work of contractors onsite.
• Performs routine maintenance such as lawn care as well as janitorial and laundry duties.

KEY SKILLS AND COMPETENCIES

The skills and competencies listed below are representative of the knowledge and abilities required.

General

Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality and productivity; applies feedback to improve performance; completes work in timely manner and meets required deadlines while managing frequent interruptions; supply ordering and record keeping; possession of professional human relations and communication skills; ability to work with minimal supervision

Job Knowledge

Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments and uses resources effectively; requires minimal supervision; displays understanding of how the job relates to others

Workplace Ethics 

Treats people with respect; inspires the trust of others; works ethically and with integrity; maintains confidential information; supports teachings and mission of the Catholic Church.

Language and Communication

Exhibits excellent English written and verbal communication; demonstrates good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods; listens and obtains clarification; remains calm in all situations; ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals; ability to speak effectively before groups of customers or employees of organization.

Teamwork and Cooperation

Establishes and maintains effective relations; displays positive outlook and pleasant manner; offers assistance and support to co-workers; works actively to resolve conflicts and gives and welcomes feedback; contributes to building a positive team spirit

Dependability

Responds to requests for service and assistance; follows instructions, responds to management’s direction; takes responsibility for own actions; commits to doing the best job possible; keeps commitments; meets attendance and punctuality guidelines

Planning/Organization

Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; works in an organized manner.

QUALIFICATIONS

• Three years of experience in building operation and/or maintenance
• Has a valid driver’s license and good driving record
• Experience in directing and collaborating volunteers
• The ability to solve problematic situations in varied conditions
• Preferred familiarity with the Catholic faith
• Basic proficiency with Microsoft Office (Word and Excel) and Google applications

PHYSICAL DEMANDS

• The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
• Frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms.
• Frequently required to stand, walk, climb or balance, stoop, kneel, crouch, or crawl.
• Frequently required to lift and/or move up to 50 pounds regularly and occasionally lift and/or move up to 100 pounds.
• Frequently operates loud machinery.
• Regularly exposed to outside weather conditions.

WORK ENVIRONMENT

• The work environment described here is representative of what an employee may encounter while performing the essential functions of this job. 
• Noise levels in the work environment varied depending on activity.

WORKING CONDITIONS:

• Ability to perform under stress when confronted with unusual, dangerous, or emergency situations, or in situations when working speed and sustained attention are crucial.
• Ability to maintain a high standard of courtesy and cooperation in dealing with a diverse parish community.
• Responsibilities and tasks outlined in this document are not exhaustive and may change as determined by the needs of the organization. Reasonable accommodation may be made to enable an individual with a disability to perform the essential functions of this position.