Facilities Specialist

Facilities Specialist

We are seeking a knowledgeable and proactive Facilities Specialist to join our team. The ideal candidate will bring expertise in building trades and a strong commitment to maintaining a safe, efficient, and well-functioning environment. This role offers an exciting opportunity to contribute to the seamless operation of our facilities while supporting our company's growth and operational excellence.

Key Responsibilities:

Advanced Maintenance & Repairs

• Independently perform skilled repairs and installations across multiple trades, including: 
• Plumbing (fixture replacement, leak repair, valve replacement, basic pipe work)
• Carpentry (framing, drywall installation/repair, door systems, cabinetry, finishes)
• Electrical (troubleshooting circuits, replacing panels/components within scope, lighting retrofits)
• General building systems (flooring, walls, ceilings, hardware, minor structural elements)
• Diagnose root causes of recurring facility issues and implement long-term solutions.

Scope Development & Project Support

• Develop clear, detailed scopes of work (SOW) for projects requiring external vendors, including: 
• Defined project objectives, Materials and specifications ,Labor expectations, Safety and compliance requirements, Quality standards and deliverables
• Conduct site walkthroughs to assess project needs and identify risks.
• Obtain and review vendor quotes to ensure alignment with scope, cost efficiency, and quality expectations.
• Serve as the on-site technical liaison for contractors, ensuring work is executed per scope and standards.

Preventive Maintenance & Facility Oversight

• Design and execute preventive maintenance plans to reduce emergency repairs and extend life of systems.
• Perform routine facility inspections identifying: 
• Deferred maintenance
• Safety risks
• Opportunities to improve efficiency or durability
• Maintain building systems to meet regulatory, safety, and organizational standards.

Safety & Compliance

• Ensure all work complies with OSHA, fire safety, and building code requirements.
• Identify and correct safety hazards proactively.
• Support regulatory inspections and audits by maintaining facility readiness.

Operational Efficiency & Cost Control

Reduce maintenance costs by: 

• Performing in-house repairs where appropriate
• Improving material selection and repair methods
• Minimizing repeat failures through quality workmanship
• Track maintenance trends and recommend capital improvements vs. ongoing repairs.

Work Order & Documentation Management

• Manage and prioritize work orders based on urgency and impact.
• Document all work performed, including labor, materials, and outcomes.
• Maintain inventory of tools, equipment, and supplies with a focus on readiness and cost control.

General Responsibilities

• Support emergency response for facility issues (including after-hours as needed).
• Assist with facility improvements, renovations, and setup of spaces/programs.
• Perform additional duties aligned with maintaining safe and effective operations.

Qualifications:

Required

• High school diploma or equivalent.
• Minimum 3 years of hands-on experience in building maintenance, facilities, or skilled trades (plumbing, electrical, HVAC, carpentry, or general contracting).
• Valid driver's license and ability to travel between sites daily.
• Experience building scopes of work and managing vendor relationships.
• Knowledge of building codes, fire safety regulations, and OSHA standards.
• Proficiency with facility management software or work order systems.
• Computer proficiency with Microsoft 365 (Outlook, Word, Excel).
• Ability to prioritize and to quickly adapt to changing priorities
• Strong communication skills, both oral and written
• Work independently; utilize good judgment and possess a strong sense of initiative.
• Physical ability to lift 50 lbs, climb ladders, work in confined spaces, and perform manual labor.
• Availability for after-hours/weekend emergency coverage

Preferred

• Trade certifications in HVAC, electrical, plumbing, or related fields.
• OSHA 10-Hour or 30-Hour certification.
• CDL License
• Registered Building Service Manager (RBSM)
• Experience in nonprofit, human services, or multi-site facilities.

The Kennedy Collective is an Equal Opportunity/Affirmative Action Employer that is committed to equal employment opportunity for all qualified individuals without regard to race, color, religion, national origin, ancestry, sex, age, disability, sexual orientation, gender identity and expression, marital status, genetic information, military service, veteran status, or any other status protected by applicable law. Minorities, Women, Individuals with Disabilities, and Veterans are especially encouraged to apply.