Faculty Affairs Specialist, Faculty Affairs, Thomas Jefferson University

Job Details

The Faculty Affairs Specialist is responsible for the administration and coordination of key faculty lifecycle processes, ensuring, accuracy, compliance, and consistency across contracts, compensation, performance evaluations, and reporting. This role serves as a central liaison between Faculty Affairs, Human Resources, academic leadership, and other institutional partners to support faculty-related operations and initiatives. The Specialist applies strong analytical and organizational skills to manage data integrity, streamline workflows, and enhance operational efficiency. Additionally, the role contributes to strategic projects, policy implementation, and continuous process improvement within Faculty Affairs.

Job Description

Responsibilities Include:
 

• Administers and ensures accuracy and compliance of faculty lifecycle

processes, including full-time and adjunct contracts, compensation, position
  requests, and ACT 76 data reporting, in alignment with institutional policies
  and regulatory requirements.

• Oversees and supports faculty performance management processes,

including annual reviews, while ensuring completion, compliance, and

alignment with university standards.

• Develops, maintains, and analyzes faculty data, producing reports and

dashboards to support leadership decision making, audits, and strategic
  initiatives while ensuring data integrity across systems.

• Collaborates cross-functionally with Faculty Affairs leadership, deans, Human
  Resources, Contracts, and Faculty Records to streamline workflows, support
  faculty satisfaction initiatives, and improve operational processes.

• Supports faculty-related programs and initiatives, including onboarding (New
  Faculty Orientation), recognition events, process improvements, and special
  projects as assigned.

Qualifications:
 

Education Required:
• Bachelor’s Degree

Experience Required:
• 3 years related experience in an academic environment or similar Knowledge,
  Skills and Abilities required

• Ability to work in a fast-paced environment and balance competing priorities,
  complex situations, and tight deadlines.

• Exercises judgment in organizing, analyzing, and sharing information with the
  Leadership Team and appropriate offices.

• Demonstrated excellence in oral and written communications and strong
  organizational and project management suited to a work environment that
  requires collegiality.

• Strong computer skills, including database and/or spreadsheet skills.

• Ability to work with sensitive/confidential materials using tact and discretion.

• Ability to influence people outside of the direct line of authority for positive
  outcomes.
 

Interested candidates should submit on-line application/CV; http://hr.jefferson.edu/human-resources.html then enter in search box Job ID # REQ-0030706

 

Work Shift

Workday Day (United States of America)

Worker Sub Type

Regular

Employee Entity

Thomas Jefferson University

Primary Location Address

1020 Walnut Street, Philadelphia, Pennsylvania, United States of America

Nationally ranked, Jefferson, which is principally located in the greater Philadelphia region, Lehigh Valley and Northeastern Pennsylvania and southern New Jersey, is reimagining health care and higher education to create unparalleled value. Jefferson is more than 65,000 people strong, dedicated to providing the highest-quality, compassionate clinical care for patients; making our communities healthier and stronger; preparing tomorrow's professional leaders for 21st-century careers; and creating new knowledge through basic/programmatic, clinical and applied research. Thomas Jefferson University, home of Sidney Kimmel Medical College, Jefferson College of Nursing, and the Kanbar College of Design, Engineering and Commerce, dates back to 1824 and today comprises 10 colleges and three schools offering 200+ undergraduate and graduate programs to more than 8,300 students. Jefferson Health, nationally ranked as one of the top 15 not-for-profit health care systems in the country and the largest provider in the Philadelphia and Lehigh Valley areas, serves patients through millions of encounters each year at 32 hospitals campuses and more than 700 outpatient and urgent care locations throughout the region. Jefferson Health Plans is a not-for-profit managed health care organization providing a broad range of health coverage options in Pennsylvania and New Jersey for more than 35 years.    

Jefferson is committed to providing equal educa­tional and employment opportunities for all persons without regard to age, race, color, religion, creed, sexual orientation, gender, gender identity, marital status, pregnancy, national origin, ancestry, citizenship, military status, veteran status, handicap or disability or any other protected group or status. 

Benefits

Jefferson offers a comprehensive package of benefits for full-time and part-time colleagues, including medical (including prescription), supplemental insurance, dental, vision, life and AD&D insurance, short- and long-term disability, flexible spending accounts, retirement plans, tuition assistance, as well as voluntary benefits, which provide colleagues with access to group rates on insurance and discounts. Colleagues have access to tuition discounts at Thomas Jefferson University after one year of full time service or two years of part time service. All colleagues, including those who work less than part-time (including per diem colleagues, adjunct faculty, and Jeff Temps), have access to medical (including prescription) insurance.

For more benefits information, please click here