Finance & Technology Project Coordinator

ABOUT US

Herschend is the world’s largest family-held themed attractions company, with a portfolio of over 40 family entertainment brands across North America, including destinations, resorts, theme parks, water parks, immersive experiences, and content enjoyed by audiences worldwide. 

While each of our family brands offers something unique, all are united by a shared purpose: Bringing Families Closer Together by Creating Memories Worth Repeating®. Our 22,000 passionate hosts make this purpose possible through everyday acts of love and service—what we call Heartspitality®—the intersection of heart and hospitality. 

As an equal-opportunity employer, we strive to provide environments where every host, guest, and partner feels welcome, valued, and loved. We firmly believe that words and actions matter, which is why all individuals are to be treated equally and with respect. For more information, visit www.Herschend.com.  

Herschend Family Entertainment (HFE) is seeking a Technology Finance & Project Coordinator to support the day-to-day business, financial, and administrative operations of the Technology Solutions Group (TSG). This role helps TSG operate efficiently by managing purchase orders and invoices, supporting P&L and budget processes, coordinating capital expense planning, assisting with technology projects, and providing administrative support to senior technology leaders. The ideal candidate brings executive presence, budget management experience, strong communication skills, attention to detail, and the ability to manage multiple priorities in a dynamic environment. 

This full-time role in our Property Support Center is located in Peachtree Corners, Georgia, and reports to the Vice President of Business Technology Solutions.   

Position Roles & Responsibilities: 

Project Coordination 

• Coordinate technology projects, as assigned, by tracking tasks, timelines, dependencies, and follow-ups. 

• Support project budget management and purchasing, including vendor setup, purchase orders, invoice processing, and spend tracking. 

• Create Project Expense Requests (PERs) for capital projects and manage the close-out process for technology PERs, as needed. 

Financial Management 

• Track technology purchasing against budget, submit accruals, and participate in regular P&L reviews with Finance and TSG leadership. 

• Manage the annual TSG forecast and budget submission process by coordinating across teams, analyzing budget changes, and reviewing recommendations with TSG leadership. 

• Coordinate TSG capital planning with the CIO and TSG leadership. 

• Submit capital labor reports to Finance each period. 

• Coordinate the annual fixed assets review for Finance. 

Administrative Support 

• Provide administrative support for the VP and CIO, including meeting coordination, purchase card expense processing, expense report preparation, and ad hoc small projects. 

• Support TSG administrative operations, including onboarding and offboarding, org chart updates, team event coordination, company credit card approvals, and expense report submissions. 

• Manage the annual safety documentation process for TSG. 

Position Requirements: 

• Bachelor’s degree with 1-3 years of project coordination, project management, and/or financial management experience; commensurate relevant experience may satisfy the education requirement. 

• Financial management skills required, including experience understanding a P&L, working with detailed schedules, and creating and managing budgets. 

• Proficiency with Microsoft Office suite (Teams, Excel, Word, PowerPoint), with strong Excel skills required. 

• Proactive, positive self-starter who can work independently and collaboratively while managing confidential information responsibly. 

• Strong planning, administrative, organizational, and time management skills, with demonstrated attention to detail and the ability to meet deadlines while balancing multiple priorities. 

• Ability to drive progress, be appropriately assertive when needed, and maintain strong cross-functional relationships. 

• Excellent oral, written, and interpersonal communication skills, with the ability to work effectively with corporate, property, vendor, and other stakeholders. 

• Experience planning and coordinating meetings, trainings, and technical workshops. 

• Flexible and able to work effectively amid changing priorities driven by business seasonality. 

• Theme park and/or hospitality industry experience preferred. 

• Ability to travel up to 5-10%, primarily to support planned technology solutions rollouts at operating property locations. 

• Ability to provide after-hours and weekend support as needed.