Finance Assistant

Job Summary: The Center is looking for an experienced Finance Assistant to join the Administrative Office and support our Controller across a range of financial functions. The successful candidate will play a key role in maintaining accurate financial records and ensuring timely accounts payable processing, payments, and reporting.

Responsibilities:

• Process AP invoices accurately into accounting software


• Maintain organized paper and digital invoice/payment files


• Prepare and process weekly check runs, ACH payments, and wire transfers


• Reconcile vendor invoices and statements and resolve payment discrepancies


• Maintain accurate vendor records, including W-9s and payment information


• Respond to vendor inquiries regarding invoices and payment status


• Perform general ledger reconciliations, prepare journal entries, and assist with month-end close activities, including but not limited to:
  
  
  
  • Merchandise sales
  
  
  • Vessel cost analysis and expense allocation
  
  
  • Fixed assets
  
  
  • Fundraising software reporting
  
  
  
  


• Provide support during audits and tax filings, including requested documentation and reports


• Ensure compliance with company policies and accounting procedures


• Prepare annual 1099 statements and filings


• Serve as administrator for commercial insurance communications, applications, and renewals; field staff questions and requests regarding coverage


• Assist with other accounting and administrative duties as assigned

Experience:

• Associate’s or Bachelor’s degree in Finance or Business Administration OR 3+ years of experience as a bookkeeper, accounting assistant or similar role


• Solid understanding of accounting principles and financial concepts


• Proficiency with accounting software such as Sage


• Proficiency with Microsoft Office Suite (Word, Excel), Adobe and Google Workspace


• Familiarity with non-profit accounting practices preferred

Skills:

• Attention to detail and accuracy in data entry and record keeping


• Excellent organizational skills and ability to prioritize tasks and meet deadlines


• Effective written and verbal communication skills


• Ability to work independently and collaborate with cross-functional teams in a positive and supportive manner

Requirements:

• US Issued Driver’s License and/or access to reliable transportation


• Valid US work authorization


• Ability to lift 20 lbs as needed to move files or other office items.


• Availability for additional hours as needed during periods of higher work volume